Financial Clerk
Under the general supervision of the Manager, Accounting Operations, the Financial Clerk performs a variety of complex and critical tasks related to financial accounting and financial support. The Financial Clerk is responsible for the day-to-day function of Financial Accounting, Budget/Forecast support, General Accounting and Auditing. In addition,, they will support with administrative control systems, planning, preparation and coordination of financial and statistical data on expenditures, and provide advice on various aspects of the finance control process.
Financial Accounting:
Monitors, oversees, and facilitates all on-going processes, paper-flow, and documentation that support Financial Accounting. Responsible for all processes involved in the monthly accounting cycle including:
Compile information and prepare monthly journal entries for review and approval,
Prepare and process all revenue invoices, maintain accounts receivable sub-ledgers and post to appropriate accounts,
Prepare payment runs for processing as required (cheque, EFT, etc.)
Generate financial statements using Yardi accounting system
Submit month-end reports to the Manager, Accounting Operations for review.
Review all balance sheet accounts which include accurate and concise account reconciliations on a timely basis.
Complete year-end processing including information gathering for external auditors and assisting with year-end Government unit reports and Accountability Reports.
Accounts Receivable Management:
Support accounts receivable reconciliations, preparing invoices to tenants and other related accounts receivable tasks.
Payment Management:
Review invoices to ensure accurate billing and timely payments.
Review and follow up on open purchase orders to ensure completed work is recorded in a timely matter.
Review agreements to ensure all financial obligations are identified and in accordance with policies and procedures.
General Accounting:
Review GL coding, invoice processing, prepare payments (cheques, EFT, etc) and verify vendor statements.
Ensure integrity and validity of financial data is maintained.
Prepare travel and hospitality public disclosure reports.
- Completion of post-secondary professional accounting training plus five years of related experience (or an acceptable equivalent combination of training or experience).
- Experience providing accurate budgeting and forecasting advice to clients and stakeholders.
- Ability to analyze large volumes of information and produce concise, relevant and timely reports.
- Ability to articulate financial information in a way that is readily understood by non-financial users.
- Exceptional judgment and problem solving skills with the ability to accurately interpret information and determine appropriate course of action.
- Ability to work effectively both independently and as part of a team.
- Sound time management and organizational skills while managing multiple deadlines.
- Proficient in programs such as MS Office - Excel, Work, Outlook and enterprise resource planning (ERP) systems.
- Ability to learn new software programs quickline to help streamline processes to meet business requirements.
- Previous experience using Yardi software is a significant asset.
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