The Chapman Group is assisting their client, The Town of Woodstock in hiring a Clerk to join the municipal team. The Clerk is a pivotal resource for administrative and procedural functions of the municipal office. They act as a collaborative and proactive liaison between the municipal government and the public, providing essential information and support.

The Clerk performs specialized clerical duties and provides administrative support for the Mayor and Council, and the Chief Administrative Officer (CAO). They are responsible for all statutory powers and corresponding position duties as defined in the Local Governance Act; including, but not limited to, custody of the corporate seal, administration and management of municipal records, contracts, and of all other related legal documentation to ensure compliance with policies and statues. The Clerk coordinates and attends all Council meetings and schedules delegations to appear at Council when necessary. As a primary point of contact for the public and the Office of the Mayor, the Clerk processes, researches and responds to all formal public inquiries and requests for information, including under RTIPPA. The Clerk documents, updates, and keeps records of all by-laws, resolutions, minutes, Council reports and notices and makes them available to the public as required.

EDUCATION AND EXPERIENCE

· A post-secondary degree or diploma in public administration, commerce, business administration or an equivalent combination of education and experience in a related field (office administration, legal secretariat or records management)

· Minimum of 5 years of professional experience in an office administration and/or records management position

· Minimum of 3 years of experience working within a government agency, preferably a municipality

· Previous responsibility in a position which required knowledge of and adherence to applicable legislation, codes, governing processes, procedures and protocols

· Completion of or willingness to complete training/certification in Governance and Administration for Local Governments

· Experience in formal meeting etiquette and Robert's Rules of Order regarding parliamentary procedures

· Commissioner of Oaths or willingness to obtain the certification required for appointment as a commissioner

KNOWLEDGE, SKILLS & ABILITIES

· Excellent verbal and written communication skills to facilitate the preparation of reports and presentations to

· Council and for the development of effective policies and procedures

· Advanced computer proficiency in Microsoft Office and records management/electronic filing systems

· Well-developed analytical skills to enable problem solving and decision-making

· Familiarity with applicable provincial legislation, codes, and protocols governing municipal council processes, administration, activities and local governments - NB Local Governance Act, RTIPPA and Woodstock municipal by-laws

· Demonstrated ability to exercise tact, discretion, sound judgment and to maintain a high level of confidentiality

· Skilled in documentation preparation, note-taking for recording meeting minutes

· Strong planning, time management and organizational skills

· Must be able to work independently and as part of a team while juggling and prioritizing multiple tasks and projects in a dynamic and public-facing work environment

· Class 5 driver's license with driving record for standard risk insurance requirements

· Clean criminal background check

Compensation:

The salary range for this role is between $65,000.00-$80,000.00 per year commensurate with qualifications and experience.

Benefits:

· Extended health care, dental care, vision care, disability and life insurance, pension, dental, free employee and family assistance program, complimentary gym membership/wellness pass for the AYR Motor Centre community multiplex

Please note: Only those candidates selected for an interview will be contacted.