Competition #: 013C3-Apr1625A
Position: Administrative Assistant - Programs & System Services
Location: Central Office
Department: Elementary Achievement
Assignment: Administrative Assistant, Elementary Achievement - Term ending June 30th, 2025 with a possibility of extension
Status: Term

Percentage: 100%
Start Date: Monday, April 14 2025
End Date: Monday, June 30 2025
Posted: Wednesday, April 09 2025 12:00 PM
Deadline: Wednesday, April 16 2025 12:00 PM

Details:

The Halifax Regional Centre for Education (HRCE) is the largest Centre for Education in Atlantic Canada with over 11,000 full-time, part-time and casual employees. Serving more than 58,000 students in 137 schools, our geographic region spans a 350 km radius. Add yourself to a world of learning today!

HRCE offers:

• Attractive schedules offering work/life balance
• Competitive compensation and time off
• Excellent career opportunities and potential for professional growth and development

Administrative Assistants are members of the Nova Scotia Government and General Employees Union, Local 53 (NSGEU). The NSGEU collective agreement can be accessed by clicking HERE .

The Administrative Assistant in the Programs and System Services Department for the Halifax Regional Centre for Education shall provide all required administrative and clerical support to the Administrative team within the Department. In addition, the Administrative Assistant must work in a team-based environment and display a high degree of professionalism & diplomacy in dealing with the general public, students and staff, volunteers and outside agencies. Consistent with Department of Education and Early Childhood Development and Halifax Regional Centre for Education policies, the Administrative Assistant will work within an established accountability framework to ensure maximum results are achieved in delivering administrative services to schools. The Administrative Assistant will demonstrate a strong commitment to the school improvement process in support of student learning and well-being, and will report directly to the Director of Programs & System Services or designate.

Qualifications:

(a) Recognized completion of a Secretarial/General Office Administration Program or equivalent obtained through relevant job experience;

(b) A minimum of two (2) years experience in an office environment utilizing advanced computer systems with proficiency in word processing, spreadsheets, and databases (specifically Microsoft Office, Google Docs/Google Drive).

Term: April 14 - June 30th, 2025 with a possibility of extension

Rate of Pay:

This is a 12-month per year NSGEU position on the SC4 scale with a starting hourly rate of $27.15.

Rates are based on a five (5) step scale with step increases occurring annually in accordance with the Collective Agreement as shown below.

Oct 1, 2024

Annual Salary- 10 month

Annual Salary- 12 month

SC 4

1

27.15

$41,811.00

$49,413.00

Central Office Department Administrative Assistants

2

27.79

$42,796.60

$50,577.80

3

28.59

$44,028.60

$52,033.80

4

29.09

$44,798.60

$52,943.80

5

30.22

$46,538.80

$55,000.40

Hours of Work:

Seven (7) hours per day (excluding lunch) totalling 35 hours per week, Monday through Friday between the hours of 7:30 a.m. and 4:30 p.m. Administrative Assistants are entitled to an unpaid lunch break of at least one-half (1/2) hour and up to one (1) hour to be scheduled in consultation with the immediate supervisor.

In accordance with Article 21.03 (b) of the NSGEU Collective Agreement the start date of the position may vary from the date listed above should the successful applicant be a bargaining unit employee.

Vacation:

Administrative Assistants working a 12-month schedule are entitled to vacation days as needed to cover the Christmas and March Breaks (a minimum of 10 days) plus 2 additional days. Permanent employees receive an additional five (5) vacation days once they have achieved four (4) years and ten (10) years of employment.

Please refer to job description for further details.

Current employees - please update your employee ID on the Job Posting page before applying to positions to ensure your contract/employment status shows correctly.

Nova Scotia's Regional Centres for Education and the Conseil scolaire acadien provincial (CSAP) are committed to an inclusive education system that supports the well-being and achievement of every student and is high-quality, culturally and linguistically responsive.

The Halifax Regional Centre for Education (HRCE) is actively working to hire individuals from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi'kmaw/Indigenous ancestry, to work toward equitable representation within all employee groups. Equitable hiring strengthens the knowledge and expertise in our schools, and supports our public education system in establishing schools as safe, caring, and accessible learning spaces that support all students. This will provide opportunities for students to see themselves reflected throughout their schools, learning resources, and within their learning experiences.

HRCE has a Recruitment, Selection and Hiring of Staff Policy and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi'kmaw/Indigenous ancestry, in compliance with the applicable collective agreements or terms and conditions of employment. Applicants are encouraged to complete the Diversity Management section under the Questionnaire heading in the online resume.

Thank you for your interest. Only those selected for an interview will be contacted.

Employment with the Halifax Regional Centre for Education is contingent upon providing a satisfactory Criminal Records Check with a Vulnerable Sector Search and Child Abuse Registry Search.