APC JOB OPPORTUNITY
Administrative/Finance Assistant - Governance

Full Time Term Position Starting as soon as possible - March 31, 2026
(With possibility of renewal)

Description:

Atlantic Policy Congress of First Nations Chiefs Secretariat (APC) is seeking to hire an Administrative/Financial Assistant to support the Governance Department. The position will work out of the APC Head Office located at 153 Willowdale Drive, Dartmouth, NS.

The position is responsible to assist in the coordination of meetings, workshops and seminars. In addition, the position relies heavily on confidentiality, teamwork, good organizational, communication and interpersonal skills. The candidate must demonstrate an ability to work independently when required; however, is also easily adaptable to coordinate with others on projects. This position also provides financial support to the Director of Finance.

Who can apply?

• The successful candidate must possess a recognized diploma or certificate in office/administrative management/assistance (an acceptable combination of recent related work experience and education will be also considered);
• 1-3 years recent experience working as an Administrative or Office Assistant;
• 1-3 years' experience working for a First Nation government, business or organization;

Abilities & Skills:

• The candidate must demonstrate an ability to work independently as well as part of a team;
• Highly organized, able to work with minimal supervision and meet deadlines;
• Demonstrate excellent verbal and written communication skills;
• Must possess excellent interpersonal skills;
• Build effective relationships and represent APC in a professional manner at meetings or gatherings;
• Must have an extensive knowledge of Mi'kmaq and Maliseet communities, organizations, culture and traditions.

Essential Functions and Duties:

• Provide administrative/finance support to the Governance & Finance Dept.
• Match PO's with invoices and enter invoices into Simply Accounting System.
• Prepare cheques with approval from Director of Finance, CFO and Executive Director.
• Provide confidential administrative support for HR to Governance Staff.
• Prepare purchase orders and follow recommendation and approval process.
• Act as first point of contact at the front desk , incoming telephone calls.
• Orders supplies for Governance team and building maintenance as required.
• Order supplies for Finance team.
• Collect and print off biweekly payroll forms; Enter timesheets into HR database.
• Photocopying, filing, faxing, payable mail-outs; Classifies, sorts, files and retrieves correspondence, records and other documents as requested; Coordinate calendars, book travel itineraries and maintains associated records for staff; Initiates, composes and accurately types correspondence and administrative documents according to established guidelines; Edits for content, context, accuracy, consistency and the use of proper spelling, grammar and punctuation.
• Send out meeting agenda, prepare meeting packages, take minutes, circulate draft minutes to members (amend if necessary) and include final signed versions of minutes in minute book. Maintains good rapport within the organization, First Nations communities and the general public by being courteous, cooperative and conscientious.
• Assess filing needs and maintain well organized and accessible filing and record keeping systems; provide input into development and implementation of central filing system.
• Ensure that SharePoint and webpage are up to date as requested by supervisor.
• Assist in developing job postings & advertisements for employment opportunities.
• Send out items for Finance via Courier.

Benefits:

• Vacation/Sick Leave/Personal Days
• Health and Dental Plan
• Pension Plan
• Free Parking

Salary: $45,000 - $65,000
Location: APC Head Office in Cole Harbour, Dartmouth, Nova Scotia.
Start date: As soon as possible

If you are interested, qualified and would like to be part of the APC team, please email in Word or PDF format only, the following documents:

• a detailed cover letter explaining how you meet the position requirements and salary expectations (please quote APC competition #2025-002 on the cover letter and subject line of your email);
• an updated resume;
• recent writing sample; and
• the names/contact information of three work related references.

All above noted information must be sent by email only by 4:30 p.m. (Atlantic Standard Time) on, April 11, 2025.

Email address: [email protected]

No applications will be accepted beyond the closing deadline. Interviews will be held in Dartmouth, Nova Scotia. If all qualifications are equal, preference will be given to persons of Aboriginal ancestry. While we appreciate the interest of all applicants, only those applicants selected for an interview will be contacted. No phone calls please. No interview or relocation costs will be provided.