Halifax Public Libraries invites INTERNAL and EXTERNAL applications for the full-time, permanent position of Administrative Assistant at Halifax Central Library.

Halifax Public Libraries is an inclusive employer committed to employment equity and building a diverse workforce. We encourage all qualified persons to apply and self-identify. We will accommodate applicants' needs under the Nova Scotia Human Rights Act throughout all stages of the recruitment and selection process. If you require an accommodation, we will confidentially address your needs.

ABOUT THE BRANCH
Halifax Central Library blends the best of traditional library services with new technology and innovative spaces, making it a vital center for learning and culture. Thousands of people visit us each day to enjoy a performance or lecture, engage with each other in lively debate, or simply to relax and appreciate a great book. People of all ages and backgrounds gather in this vibrant space.

KEY RESPONSIBILITIES
As an Administration Assistant at Halifax Public Libraries, you will:

• Provide reception on a daily basis including: answering inquiries, directing employees and members of public, by email and by telephone.
• Provide event bookings and meeting room support for the Halifax Central Library including scheduling, contract and payment management, customer assistance, room arrangements, liaising with branch staff for Library program/function scheduling, equipment bookings and setup.
• Provide administrative support including, word processing, scheduling meetings, formatting reports, photocopying, faxing, distributing and filing a variety of documentation, compiling and distributing reports and manuals, setting up for meetings and other functions
• Carries out department internal and external mail service for all staff at Halifax Central Library
• Maintains print and electronic files for the department
• Maintains office and meeting room supplies inventory and arranges for equipment repairs
• Assistance with the Library Board package preparation as required
• Display, promote, and perform work duties in a positive and safe way and display safety awareness at all times.
• Other related duties as assigned

DO YOU HAVE WHAT IT TAKES?

Education and Experience:

• One (1) year office administration course from a recognized institution and one (1) year of office and/or administration experience

OR

• High school diploma or equivalent AND two (2) years office and/or administration experience

Required:

• Experience in an administrative professional role.
• Basic computer knowledge and skills including:
• Functions of a web browser
• Microsoft office applications
• Presentation tools and equipment
• Strong attention to detail
• Ability to prioritize and multi-task a variety of ongoing projects / requests
• Exceptional customer service
• Strong oral and written communication skills
• Willingness to problem solve, listen, and seek to understand and respond to various requests.