Job Title: Manager, Finance and Admin

Status: Full-time, 35 hours/week, M-F, flexible start and end time

Pay range: $52,000 - 58,000/year, depending on experience, plus health and benefits coverage, paid time off, matching Retirement contributions

To apply please apply on CareerBeacon or send a resume and cover letter to [email protected]

Introduction:

Started in 2010, Northumberland Properties, a division of Ocean Breeze Estates Limited, is a locally owned real estate development firm that builds and manages apartments in Amherst and Yarmouth, NS. We are an established team that manages over 230 apartments and are looking to continue our growth.

The Manager, Finance and Admin is a new position that will become part of the team at our Head Office in Amherst. This person will be responsible for overseeing, managing or completing necessary finance, reporting and administrative tasks to assist operations and leadership teams in making decisions. The ultimate goal of the decisions is to maintain tenant satisfaction and achieve company growth targets.

Personal Qualities:

We are looking for a person who:

• Wants to consistently learn and improve
• Is detailed-oriented
• Will prioritize their most important tasks, while still also being available to help other team members with any task.
• Communicates freely and effectively internally with our team members, and externally with tenants, vendors, suppliers and other contacts
• Will help and support each other to meet deadlines and goal, while never losing sight of our tenants and their needs.

Responsibilities:

• Manage the accounts payable/receivable, payroll, banking and G/L management processes.
• Lead the completion of year-end information for accountants, and annual review information for lenders and other government agencies.
• Identify cost or price discrepancies and follow up in order to resolve them.
• Produce accurate and timely reports to support daily, weekly, and regular decision making and to support strategic decision-making and to meet external reporting requirements.
• Manage and develop the Finance Admin staff and team members.
• Develop and implement processes to improve the accuracy and efficiency of all bookkeeping, record keeping, and reporting.
• Assist in updating and developing new company policies
• Lead the annual budget creation process, and manage the ongoing budgeting process
• Maintain all employee, job costing, subcontractor, tenant and financial records.
• Manage the WCB processes, and administer benefits and Group Retirement plans.
• Manage and use PAD system for processing tenants' rents, and manage credit cards for employees and company bank accounts
• Manage and administer software subscriptions and employee logins
• Assist in preparing monthly and annual CRA, WCB and other government agencies reporting.
• Assist in answering emails, phone calls, and current tenant and new tenant requests
• Be on-call as per the on-call policy
• Other duties as assigned

Educational Qualifications/Degree

• College or University degree in Accounting or Bookkeeping

Professional Experience

• 5+ years with AR, AP or other accounting or equivalent experience

Functional and Language Skills

• AR, AP and Bookkeeping
• Payroll Management
• Budgetting
• Process and System development
• Communication and problem solving skills
• Written and verbal English
• Written and verbal French, an asset

Technological Skills

• Accounting software
• Payroll software
• MS Office and internet/email skills

Physical, Safety and Security Requirements

• Ability to lift up to 15 lbs, sit (75% of time), stand / walk / bend (25% of time)
• WHMIS and OHS training
• Criminal background check
• Driver's abstract