Zone: Labrador Grenfell Zone
Location: Charles S. Curtis Memorial Hospital

Accounting Clerk II
Labrador Grenfell Zone - LGH ACCOUNTS PAYABLE
Permanent Full-time
55436POS
Hours 75 hours bi-weekly, Monday to Friday (8 hours; Days)
Salary CG-26 (CAD24.54 - CAD27.16 per hour)
Competition Number VAC0006588
Posted Date 2025-01-29
Closing Date 2025-02-05
Demands, duties, qualifications About the Role

The Accounting Clerk II performs duties related to Cottage Complexes, Resident Trust, Accounts Receivable, and/or Accounts Payable. Work may include preparing and submitting invoices for services provided to patients/residents/clients; retrieving data from various specialized information systems; reviewing data for completeness and accuracy; following up on unpaid accounts; and preparing monthly journal entries. This position may process vendor invoices, road ambulance claims, and/or maintain resident trust fund accounts for various long term care facilities. Other responsibilities may include analyzing vendor invoices in accordance with documents and directives received, policies and procedures and general accounting principles; preparing monthly reports; assisting in preparing audit working paper files; and maintaining filing systems; as well as other related duties as required. This position requires communication and collaboration with related parties which may include patients, clients, vendors, physicians, ambulance operators, government agencies as well as managers and employees of Newfoundland and Labrador Health Services-Labrador-Grenfell Zone.

Qualifications:
? Successful Completion of a two-year Business Administration program with a specialization in Accounting supplemented by one year of accounting experience within the last three years is required.
? Knowledge of Generally Accepted Accounting Principles.
? Proof of a current business administration program is required. To be considered current, the program must have been completed within the last three years, unless it is being used on a regular basis in recent positions. This must be demonstrated on the application form.
? Considerable knowledge of bookkeeping principles and practices.
? Demonstrated effective time management skills and the ability to meet strict timelines.
? Demonstrated strong organizational skills.
? Ability to work both collaboratively and with a high degree of independence and initiative.
? Ability to communicate effectively.
? Demonstrated strong customer service skills.
? Proficiency with Microsoft Office programs (specifically Excel and Word).
? The successful applicant will be required to submit a Satisfactory Code of Conduct.
? A satisfactory record of work performance is required.

Duties: (Included but not limited to):
Cottage Complex Units

? Collection and coding of monthly rental income payments, handles cash, receipts, prepares and submits bank deposits.
? Invoices clients, maintains accounts receivable accounts, prepares monthly reports, liaises with external agencies.
? Responds to inquiries from both internal and external sources.
? Maintains a waitlist for potential clients and applicant requirements.
? Prepares monthly journal entries and bank reconciliations.
? Liaison with LGZ maintenance and arranges for required actions pertaining to cottages.
? Performs other related duties as assigned.

Trust

? Receipts and codes incoming payments, handles cash, prepares and submits bank deposits.
? Invoices clients, maintains accounts receivable accounts, prepares monthly reports, liaises with external agencies.
? Responds to Accounts Receivable inquiries from both internal and external sources.
? Performs other related duties as assigned.
? Provides annual statement to residents for tax preparation.
? Completes annual taxes for a limited number of residents.
? Completes bank reconciliations.

A/P
? Processing of Accounts Payable invoices for various vendors/expense claims.
? Processing of Accounts Payable invoices interfaced with computerized material management module.
? Reconciles supplier statements on accounts and balances with accounts payable records, reconciling discrepancies and following up on overdue accounts.
? Prepares vendor cheques for mailing.
? Maintains vendor files.
? Responds to Accounts Payable inquiries from both internal and external sources.
? Performs other related duties as assigned.

A/R
? Receipts and codes incoming payments, handles cash, prepares and submits bank deposits.
? Invoices clients, maintains accounts receivable accounts, prepares monthly reports, liaises with external agencies.
? Responds to Accounts Receivable inquiries from both internal and external sources.
? Reconciles incoming monthly cash reports from coastal sites.
? Balancing of interac terminal(s).
? Prepares monthly journal entries relating to LTC, electricity, heat distribution, transient accommodation and laundry charges.
? Maintains and reconciles petty cash on a monthly basis.
? Performs other related duties as assigned.

Job Demands:

By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Occasionally required to lift files and supplies weighing less than 10 lbs.
Occasional bending, stretching to retrieve and return files.
A high level of visual concentration and precision required to prepare calculations, input data, audit records and review while sitting and using a calculator, keyboard, and computer mouse.
Auditory concentration is required to listen to and respond to inquiries from staff and agencies.

NAPE employees should note that as per Article 15, NAPE Pilot Project, employees who are "offered a position shall immediately advise the employer of their decision to accept the appointment". Employees requiring further details of the position must obtain this in advance of the job offer