Maintenance Clerk
Metropolitan District
Location: Halifax Regional Municipality
Type of Employment: Full Time, Term
Union Status: NSGEU Local 47
Competition # MET 25002
Closing Date: February 4, 2025
Primary Accountabilities
- Establish and maintain project and unit maintenance files and an efficient bring forward system for general correspondence and maintenance inspections and schedules.
- Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, documents relating to tenders, quotations, and bids and other documentation as requested or required.
- Distribute copies of purchase and work orders appropriately.
- Receive and record tenant complaints and maintenance calls, prepare work orders and take other appropriate action as required.
- Prepare the Maintenance Department's attendance, illness, vacation, timesheets, and related records as required.
- Maintain vehicle logs for kilometers driven and damage reports, and schedule tune ups, alignments, balancing and other routine maintenance services and adequate inventory of keys, accurate distribution records and arrange for duplicates as required.
- Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical as required.
- Maintain and store files confidentially by ensuring they are kept secure in locked cabinets.
- Other duties as assigned.
Qualifications and Experience
- Degree or Diploma in Business Administration or Secretarial, plus two years' related experience.
- Strong keyboarding skills with working knowledge of Microsoft Office.
- Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and follow-up information/report requests.
- Communication skills, both verbal and written.
Assets
• Experience in Yardi Property Management software
Competencies required at this level of work are Organizational and Time management skills, Client orientation, Communication, and Interpersonal skills.
Based on the employment status, eligibility, and union agreement, the NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs and flexible working schedules.
Classification: CL 18
Salary Range: $24.06 to $26.91 hourly
Work Week: 35 hours
Note: This is not a Civil Service position.
We are committed to employing staff who are representative of the diverse community we serve. If you are a member of one or more of the following designated groups, you are encouraged to self-identify on your cover letter or resume: Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your application.
To Apply
Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.
Apply through Career Beacon.
Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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