Administrative Assistant (CLA3)
Education
Central Office/IT Campus
Halifax, Nova Scotia
Department of Academic Equity and Quality
Continuing Full-time Position: Commencing approximately December 9, 2024
Application deadline is 11:59PM, Nov. 14, 2024
Competition No. 2425-373
Salary range: $55,744.91 to $65,582.25 annually
What you will be doing…
As the Administrative Assistant, you will:
- Have overall responsibility for the day-to-day administrative functions of the Academic Equity and Quality department.
- Maintain filing systems (electronic and hard copy), oversee expense claims and invoices; have calendar management responsibilities; be responsible for all meeting logistics and for providing confidential administrative support on various matters.
- Be responsible for coordinating and tracking information, taking and distributing meeting minutes and coordinating materials and meeting arrangements.
You are versatile, flexible and experienced in supporting administrative activities. This position requires a high level of initiative with an incumbent who anticipates needs and takes proactive measures within scope of authority. You will be an integral contact person providing quality service to clients of the department.
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a post-secondary credential in business or office administration. High school completion with significant years of administrative experience will also be considered.
- You have a minimum of 3 years (full-time equivalent) of recent and related occupational experience in general office administration and/or Administrative Assistant experience in a fast-paced office environment.
- Experience in the Education sector would be considered an asset.
- Experience providing support to a large team in a busy digital environment, juggling multiple schedules, inboxes, and priorities is an asset.
- Occupational experience that includes working in PeopleSoft would be considered an asset.
- Proficient in setting up and managing SharePoint sites
- Excellent information management skills.
- You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-maill, Microsoft Teams, Microsoft OneNote, and Microsoft Planner and using AI to for efficiency and task optimization.
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience
Relevant Skills and Knowledge:
- You demonstrate a commitment to diversity and inclusion
- You possess excellent interpersonal skills that enable you to interact at all levels of an organization
- You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction
- Your superb team working skills enable you to contribute positively to a team environment
- You are known for your problem solving and critical thinking skills
- You are a strong communicator
- You possess excellent coordination skills specifically related to supporting a large team with many competing priorities
- You have proven records and information management skills and abilities specifically related to information management for large volumes of data and files across multiple platforms.
- You demonstrate a strong commitment to excellence and continuous improvement in all you do
- You are dedicated to life-long learning, including ongoing exploration of tools and technologies to optimize process, tasks and manage work
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
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