Purchasing Assistant
Corporate Services
Location: Halifax
Type of Employment: Full-time, Permanent
Union Status: NSGEU Local 47 (MET)
Competition # COR 24166
Closing Date: November 20, 2024
About Our Opportunity
Under the general supervision of the Purchasing Officer, the Purchasing Assistant is responsible for procuring goods, services, and construction required by all departments of Corporate Services under established procurement policies and procedures.
- Procure goods and services under policies and procedures which includes compiling sources of supplies/services, information about availability, specifications, and delivery dates for recommendation to and approval of the Purchasing Officer or other manager; producing purchase orders; ensuring appropriate spending limits/authorizations are obtained; updating supplier/inventory data/base; reconciling invoice problems with suppliers; and notifying bidders of results.
- Prepare tender documents, including addenda to posted tenders, preparing, tracking, and updating change orders in the system and attending site tours.
- Participate in Tender Committee and pre-job meetings, including arranging meetings, assisting in the evaluation process, and preparing minutes.
- Maintain adequate and just-in-time inventory by reviewing weekly usage reports to determine an order date, quantities required and back-order status.
- Assess new vendor applications, log, and track tender invoices through the approval process, and ensure that required approvals and supporting documents are provided.
- Grade 12 or high school equivalent plus three years' related experience.
- Good knowledge of inventory practices and mathematical skills to check tender price submissions and invoices.
- Excellent computer skills and competency in desktop software including Microsoft Office.
- Sound judgment to initiate and respond to inquiries regarding store operations and questions from contractors/vendors/bidders.
- Ability to source supplies with competitive prices and evaluate vendors and products.
- Possess a valid Nova Scotia driver's license with access to a reliable vehicle for work purposes.
Assets:
- Working knowledge of Yardi Property Management software and Keystone Network Key Control software.
- Knowledge of building materials, including plumbing, electrical, and heating components.
Competencies required at this level of work are Accuracy, Attention to Details, Organizational skills, Communication, interpersonal and Client service skills.
Equivalency
An equivalent combination of training, education, and experience may be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
If you are a team player, who is passionate about improving the lives of Nova Scotians, you are the candidate we are looking for to join our team. We will assess qualifications using one of more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. Offer of employment is conditional upon the completion of all applicable background checks, the results of which must be satisfactory to the employer. Checks may include one or more of the following: criminal background checks, driver's abstract, and confirmation of education credentials.
Based on the employment status, eligibility, and union agreement, the NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation, and Employee and Family Assistance Programs and flexible working schedules.
Classification: CL 18
Salary Range: $24.06 to $26.91 hourly
Work Week: 35 hours
Note: This is not a Civil Service position.
We are committed to employing staff who are representative of the diverse community we serve. If you are a member of one or more of the following designated groups, you are encouraged to self-identify on your cover letter or resume: Indigenous People, African Nova Scotians, and Other Racially Visible Persons, Persons with Disabilities, and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your application.
To Apply
Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.
Apply through Career Beacon.
Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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