Requisition ID: 186078
Career Group: Distribution Centre Careers
Job Category: Administration
Travel Requirements: 0 - 10%
Job Type: Full-Time

Country: Canada (CA)
Province: Ontario
City: Whitby
Location: 3016 Whitby RSC
Postal Code: L1N 9S1

Embark on a rewarding career with Sobeys Inc., celebrated among Canada's Top 100 employers, where your talents contribute to our commitment to excellence and community impact.

Our family of 128,000 employees and franchise affiliates share a collective passion for delivering exceptional shopping experiences and amazing food to all our customers. Our mission is to nurture the things that make life better - great experiences, families, communities, and our employees. We are a family nurturing families.

A proudly Canadian company, we started in a small town in Nova Scotia but we are now in communities of all sizes across this great country. With over 1,600 stores in all 10 provinces, you may know us as Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, Lawtons Drug Stores or another of our great banners but we are all one extended family.

Ready to Make an impact?

In this role you will oversee the office management and administration duties, basic accounting, time keeping, general employee enquires and collaboration with HR, on maintaining employee documents and training files. Excellent decision making based on sound judgement and operational focus. You represent the face of our HR and Administrative department and through your interaction you will help foster employee engagement and a positive work environment.

Here's where you'll be focusing:

• Manage expenditures, analyze variances, and implement corrective actions through weekly, and monthly file maintenance updates.
• Reconcile various G/L accounts to ensure statement accuracy and consistency.
• Process, organize and audit invoices for review and approval by the Director, process, and mange the Social Committee funds and budget.
• Communicate and provide reports to management: expenses, KPI tracking, disciplines (entries and database maintenance).
• Negotiate the purchase of uniform, office supplies, furniture, and equipment in accordance with company purchasing policies and budgetary restrictions.
• Procure and manage relationships with miscellaneous third-party clerical support services, including couriers and office equipment, vending and printing services, uniform suppliers, and caterers.
• Manage correspondence and relationships with all partners, including mail collection and distribution, Purolator, and courier services.
• Support with the onboarding and orientation of new hires including background checks, prepare employment offers and maintain employee files.
• Partner with HRBP and other cross functional teams to deliver on KPIs and levels of service to our teammates and RSC personnel.
• Maintain employee records, SOP sign offs, and training documents to ensure compliance with food safety, and health and safety programs and policies.
• Review and reconcile timecards in accordance with the collective agreement and Employment Standards Act.
• Track leaves of absence, sick time, vacation hours, and attrition.
• Maintain accurate and up to date HRIS records.
• Report and analyze payroll data to ensure accuracy and compliance with programs, policies, and the collective agreement.
• Input info into databases and generate reports from Kronos, SAP, Success Factors, EXE.
• Act as first point of contact for employees' general inquiries related to pay and human resources supports and programs.
• Assist with vacation bid and shift bid processing.
• Plan, organize, and execute events aimed at team building, engagement, and recognition.
• Encourage and endorse community activities and involvement with local organizations.
• Compliance with all Company food safety standards, guidelines, and procedures.
• All other duties as assigned by management.

What you have to offer:

• Minimum 1-2 years of experience in payroll, time keeping or service centre experience.
• Post-secondary education in HR, accounting, payroll and or business administration or equivalent work experience.
• Experience with systems such as SAP, Kronos, Ariba, Access database, Microsoft office and HRIS.
• Excellent time management skills, ability to work independently and collaborate , multitask, and prioritize.
• Attention to detail , superior organization, and problem-solving skills.
• Excellent communication & negotiation skills, written and verbal communication skills.
• Strong sense of customer service.
• Knowledge of retail operations, distributions, warehouse, and unionized environments.
• Knowledge of contracts, procurement of services and invoice reconciliation.
• Proficient knowledge of filing and record retention.
• Experience planning large scale corporate events, team building activities and meetings.

We offer a comprehensive Total Rewards package, which varies by role and designed to help our teammates to live better - physically, financially and emotionally.

Some websites share our job opportunities and may provide salary estimates without our knowledge. These estimates are based on similar jobs and postings for general comparison, but these numbers are not provided by our organization nor monitored for accuracy. We look forward to discussing the specific compensation details relevant to this position role with candidates who are selected to move forward in the recruitment process.

Our Total Rewards programs goes well beyond your paycheque:

• Competitive Benefits Package, tailored to meet your needs, including health and dental coverage, as well as life insurance and Accidental Death and Dismemberment Insurance*.
• Access to Virtual Health Care Platform* and Employee and Family Assistance Program.
• A Retirement and Savings Plan that provides you with the opportunity to build and add value to your savings*.
• A 10% in-store discount at our participating banners and access to a wide range of other discount programs, making your purchases more affordable*.
• Learning and Development Resources to fuel your professional growth.
• Paid Vacation

* Eligible only after working a set number of hours/days worked.

We are committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.