Job Description

District Administrative Support III – HR

The Opportunity:

Position: District Administrative Support III- Human Resources

No. of Positions: Three (3)

Department: Human Resources /Payroll

Internal/External: Internal/External

Employment Type: Permanent

Union: CUPE 2745

Hours: 36.25 hours per week

Reports to: Director, Human Resources or designate

Location: Office of the Superintendent

Summary of Accountabilities:

• Work in a school district office performing some independent tasks and is supervised for progress and results
• Ability to perform procedural work routines through the application of different yet standardized methods is required
• There is some scope for decision-making in accordance with established procedures
• Ability to manage high volume workload in a busy environment with ever changing priorities
• Commitment to customer service and providing exceptional support to the employees within out district, our candidates, our team and our partners in other departments
• Ability to maintain confidentiality and work with sensitive information
• Duties include:
  • Responding to employee and candidate inquiries (emails, phone calls, in-person appointments)
  • Providing support to employees in any area of HR/Payroll
  • Providing support to HR/Payroll streams, supporting internal team members with a variety of administrative tasks and projects
  • Researching and compiling statistical data for reports
  • Maintain databases, spreadsheets and files
  • Data entry, scheduling appointments, booking meetings/events and making travel arrangements
  • Operating a full range of office equipment
  • Create correspondence as required
• Other duties may be assigned from time to time as may become necessary to the operation of the district office

Qualifications:

• Graduation from high school supplemented by postsecondary training, typically a one-year program in a related field
• Minimum of three years' related work experience
• A combination of education and experience may be considered
• Experience using Oracle Fusion or Frontline Absence Management systems would be considered an asset – other HR or Payroll system experience would also be considered an asset (please note any related system experience in your application)
• The employer reserves the right to perform interviews, various tests and assessments to determine if applicants possess the essential qualifications

Only those invited to interview will be contacted. Applications must be received online through Fusion.

*This position requires a successfully completed administration assessment. If you have not already completed an assessment, please contact the HR team at [email protected] to request yours (This can be requested any time).