Requisition ID: 208983
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant is a strategic position supporting the Senior Vice President and the Regional Vice President. He/she contributes to the overall success of the operations by performing the following tasks.

Is this role right for you? In this role you will:

• Manage regional office operations and schedules for the First Vice President and Regional Vice President (schedules, meetings, emails, travel, expense accounts, authorizations, ordering equipment for new leadership team members, managing meeting rooms, supplies and computer equipment)
• Management of business development meetings and receptions
• Support and coach the team of administrative assistants in the Quebec and Eastern Ontario districts
• Management of the lodge at the Bell Centre
• Coordination of the donations and sponsorships budget in collaboration with the other assistants in the region
• Greet visitors in a courteous manner and escort or direct them to the appropriate employee
• Sort out unscheduled or walk-in visitors.
• Answer incoming calls promptly and professionally, redirect callers to the correct person or offer to take the message or redirect calls to the person's voice mail following department procedures.
• Receive and sign for deliveries and organizes courier service.
• Track, order, and store office supplies, arranges off-site storage, and arranges for destruction of files and records.
• Write letters and replies to routine correspondence.
• Assist with other administrative duties in the unit as needed, such as maintaining key log and department logs
• Contribute to the quality and efficiency of the Bank's operations as well as compliance with regulatory requirements and adherence to the Bank's internal guidelines to reduce risk exposure.

Do you have the skills that will enable you to succeed in this role? – We'd love to work with you if you:

• Strong knowledge of Microsoft Office Word, Excel and PowerPoint.
• Bilingualism in French and English is required. Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English in addition to French because they will be required to work closely with other groups from head office who operate primarily in English, and/or they will serve an English and French-speaking clientele.
• Solution-oriented attitude
• Strong organizational skills and autonomy
• Ability to manage several files at once
• Excellent priority management skills
• Minimum of 5 years experience as an executive assistant (an asset)
• Working knowledge of the Bank's products and services for individuals and businesses (an asset)

What's in it for you?

• The opportunity to join a forward-thinking organization surrounded by a collaborative team of innovative thinkers
• A rewarding career path with diverse opportunities for professional development
• Internal training to support your career growth and enhance your skills
• An organization committed to making a difference in our communities – for you and our customers
• You can expect to be recognized and rewarded for high-performance. You'll be supported by leadership through meaningful development conversations that enable faster advancement and internal training to support your growth and development.
• A competitive compensation and benefits package

Location(s): Canada : Quebec : Montreal
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.