Job Summary

Reporting to and assisting the Director, Administration & Membership, the Accounting Specialist primarily supports the accounting function of the Association. With guidance and support, the position will also support the human resources, information technology, and membership administration functions as a member of a highly integrated team.

Responsibilities & Duties

• Assist with finance meeting preparation, including helping generate briefing notes, financial reports, and minutes.
• Assist in the preparation and monitoring of accounting and other administration policies and procedures.
• Assist with preparation of regular and ad hoc financial reports for internal and external purposes.
• Assist in the preparation of annual budgets and regular monitoring of budgets.
• Assist in the annual financial audit, including securing auditor documentation requests.
• Process accounts payable transactions, including analyzing vendor invoices, soliciting internal review and approval, entering in the accounting system, verifying coding, and preparing for payment authorization.
• Process expense, honoraria and other claims, including reviewing submissions, importing in the accounting system, verifying coding, and preparing for payment authorization.
• Process corporate credit card transactions, including reviewing employee-reported charges and refunds, importing in the accounting system, and verifying coding.
• Assist with payroll processing and tax slip generation.
• Assist in the filing of federal, provincial, and municipal taxes.
• Assist with fixed asset purchase/maintenance/disposition and associated accounting transactions.
• Assist in monthly reconciliation of bank and credit card statements.
• Assist with fixed asset purchase/maintenance/disposition and associated accounting transactions.
• Act as a point-of-contact with external and internal parties on routine accounting matters.
• Assist with administrative aspects of onboarding and offboarding employees.
• Process employee time-off and overtime submissions, ensuring adherence to policies.
• Assist in the administration of member-based benefit programs.
• Support other members of the Administration department, the Executive Director and the senior team as required.

Education & Experience

This position requires a commerce or business administration degree, or a general business or accounting diploma, coupled with at least three years of related experience. Candidates with other equivalent combinations of education and experience may be considered.

Knowledge, Skills & Abilities

• Knowledge of accounting and bookkeeping principles.
• Experience in producing and comprehending financial statements, including income statement/profit and loss/statement of operations, balance sheet/statement of financial position, and statement of cash flows.
• Familiarity with payroll processing and compliance.
• Experience using expense claim and human resource management systems.
• Proficiency in Outlook, Teams, Word, Excel, Acrobat, and QuickBooks Online in a Windows environment.
• Familiarity using cloud-based file systems, such as OneDrive and SharePoint.
• Aptitude for numerical calculations.
• Ability to work in English.
• Ability to effectively communicate orally and in writing.
• High attention to detail.
• Strong time management and organizational abilities.
• Ability to work as a member of a team or independently.

Compensation & Benefits

The 2024 salary range for this position is $57,800 to $78,200, with placement commensurate with education and experience. The NLMA also offers a competitive benefits package, including:

• Annual leave starting at 15 days per year
• Health, dental, life, and accidental death & dismemberment insurance
• Retirement plan
• Parental leave program
• Employee and family assistance program
• Employee wellness spending account
• Professional development support

Work Location & Hours

This position is based at NLMA House in St. John's, with an option to work from the office, from home (within two hours of St. John's), or a combination. Regular work hours are 9 to 5, Monday to Friday, with some flexibility to work outside these hours.

Application

The NLMA is committed to a work environment that celebrates and encourages diversity, equity, and inclusion. Candidates from all backgrounds are encouraged to apply. Individuals with disabilities will be provided accommodation to participate in the recruitment process, and to perform job duties and avail of employment benefits.

Please submit application by October 23, 2024 via the NLMA Employment Opportunity Application Form (https://nlmaforms.formstack.com/forms/employment). Only those selected for an interview will be contacted.