Clinical Team Program Administrative Assistant
Full time, Permanent
Remote, Bedford NS

igility, a subsidiary of Health Association Nova Scotia (HANS), specializes in providing customized innovation solutions to meet our clients' evolving business needs. We leverage over 60 years of experience in healthcare to offer a wide range of services, including Group Purchasing & Procurement Solutions, Safe Patient Handling, Technical Services, Clinical Practice Programs, and Provincial Wound Care Management. Our collaborative approach aims to enhance business efficiency, allowing our clients to focus on their core activities, extend the reach of their budgets, and improve the quality of care.

We're excited to announce a new opportunity for an Administrative Assistant to support our Clinical Team as we continue to grow and expand! Our commitment to innovation and excellence has driven our recent success, and we're looking for talented individuals to join us on this exciting journey.

The Clinical Team Program Administrative Assistant will:

• Provide direct administrative and office management support for Clinical Programs.
• Support educational events by coordinating logistics; preparing documents; compiling, and distributing meeting materials; recording, and transcribing minutes; and performing action items.
• Prepare and/or update program documents, presentations, and communications materials such as letters, memos and website materials.
• Receive and screen inbound telephone calls, e-mails, and visitors to the shared emails.
• Receive incoming mail, review, evaluate, and distribute correspondence.
• Order items for the team as needed.
• Ensure files and records are organized, up-to-date, and securely stored.

What we are looking for:

• Advanced professional experience with Microsoft Office including Word and Excel.
• Experience creating documents and materials with Canva.
• Able to navigate and utilize SharePoint efficiently.
• Excellent written and oral communication.
• A team player who enjoys collaborating with teammates who can also work independently.
• Ability to embrace and adapt to change successfully.

Qualifications:

• Post-secondary education in administrative or business-related studies.
• 3+ years' experience in an administrative role.
• Tech savvy and proficient in all Microsoft Office programs including Teams, Outlook, Word, Excel and PowerPoint.
• Effective multitasker, with experience in managing multiple initiatives/activities simultaneously and the ability to prioritize based on customer and operational need.
• Medical terminology and experience working in a healthcare setting would be beneficial.

What we offer:

We offer a Competitive Compensation Package that includes:

• Comprehensive Health and Dental Benefits: Enjoy a robust cost-shared health and dental program to keep you and your family well-covered.
• Top-Tier Pension Plan: Benefit from our highly ranked defined benefit pension plan (NSHEPP), ensuring your long-term financial security.
• Generous Vacation Time: Start with 4 weeks of vacation plus the option to buy back additional days to suit your needs.
• Wellness and Family Leave: Take advantage of dedicated Wellness Days and Family Leave Days to support your personal and family life.
• Annual Wellness Allowance: Receive an annual allowance to support your well-being through various wellness initiatives.
• Professional Development: Access ongoing opportunities for professional growth and development to advance your career.

Application Process:

Applications will be accepted until: October 9, 2024.

Qualified applicants are invited to submit their resume and cover letter using the following link: Clinical Team Program Administrative Assistant | Health Association Nova Scotia (crelate.com)

As an organization that supports a diverse workplace, we welcome people from all ethnicities, genders, sexual orientations, age, religion, physical and mental abilities, family status, and political belief and affiliation.

Igility/Health Association Nova Scotia thanks all applicants for their interest; however, only those selected for an interview will be contacted.