Faculty of Medicine

Clinical Disciplines (Full-time, 3-year contractual position)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval.

DUTIES

Reporting to the Manager of Operations for Clinical Disciplines, the successful applicant will provide advanced administrative and secretarial support to the Manager of Operations for Clinical Disciplines. Duties include creating and maintaining an electronic filing system as well distribution lists; assisting with HR leave; assisting with financial management as needed; preparing journal vouchers and labor distribution forms as necessary; reviewing a variety of correspondence to ensure compliance with Faculty of Medicine policies and procedures, such as but not limited to travel requests, advances, claims, catering pre-approvals and internal requisitions; minute taking at meetings; and occasional event planning as needed. This position will be required to respond to enquiries in person, email, and by telephone; assist with calendar management including scheduling, room bookings, preparing meeting materials, and performing other duties as required.

QUALIFICATIONS

Experience (3-5 years) in administrative or financial work; completion of a two year program in office administration supplemented by university level courses in business administration or related field; or any equivalent combination of experience and training. The ideal candidate will have strong demonstrated interpersonal, verbal, and written communication skills; discretion and attention to detail, as well as organizational and time management skills, including the ability to multi-task and respond effectively with frequent interruptions. A proven ability to work with confidential and sensitive human resources and financial information is required. Proficiency with Microsoft Office Suite, and knowledge of basic accounting principles is required. Experience and knowledge of Banner HR or Finance as well as the University's policies and procedures, particularly with the Faculty of Medicine are assets.

SALARY $49,308 - $57,841 per annum (Non-Bargaining) CLOSING DATE October 8, 2024

COMPETITION NO. MUN02984

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.