Department of Ocean Sciences

(Permanent Position)

DUTIES

Reporting to the Administrative Staff Specialist Ill, the Academic Program Assistant will perform proactive administrative work in support of the Department of Ocean Sciences' Undergraduate and Graduate programs. Duties include supporting the admissions process, including processing graduate student applications; liaising with the School of Graduate Studies staff regarding regulations, procedures, and enquiries; preparing and processing Graduate student payroll forms; maintaining necessary files for records; managing Graduate student thesis submissions, comprehensive exams and other related work; completing support work around Graduate scholarships; drafting routine correspondence and typing/formatting reports and documents; scheduling meetings related to Undergraduate and Graduate committees; providing support to Deputy Heads as needed; updating the departmental website; coordinating the departmental taxi service for students including tracking ridership and placing taxi orders; and performing other related duties as required.

QUALIFICATIONS

Experience (2-3 years) supporting academic program activities; completion of a 2-year community college program in office or business administration, or 1 year of University level courses towards an undergraduate degree; or any equivalent combination of experience and training. Excellent working knowledge of Microsoft Office (with particular emphasis on Word, Excel, and Outlook) is required. Strong interpersonal, organizational, and communication skills are essential. Experience with Banner Student, Banner Finance, OnBase, Brightspace, or similar programs is considered an asset.

SALARY $49,308 - $57,841 per annum (CUPE 1615)

CLOSING DATE Septmeber 25, 2024 by 5:00 p.m. NST

COMPETITION NO. MUN02937

Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.