Office Management:

• Manage office requirements for BTSI Head Office operations which include being main point of contact for:
  • Maintenance Inquiries and work with Building Management.
  • Mailing, Shipping and Receiving and ensure proper track records for both courier and international shipments.
  • Purchase office supplies and materials, and stock necessary areas of the office.
  • Provide basic technical support for standard office equipment.
• Become a main point of contact for:
  • Organizing and scheduling meetings for various members of the team when requested.
  • Ensuring the boardrooms and meeting rooms are set up and functional as required.
  • Organize any office event or functions as required.
  • Provide support when needed to the Executive Team.
• Provide reception duties and support Security team by:
  • Answering the main phone line and directing calls as needed.
  • Greeting visitors and clients, while having knowledge of any movements in and out of the office.
  • Maintain security visitor logbook and visitor badge tracking.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
• Ensure that results are measured against policies, procedures and standards, while making necessary changes along the way to meet and exceed expectations.
• Provide excellent office and administrative support to all BTSI locations and other functions.
• Assist with promotional material for publication and order marketing material as required.
• Providing travel coordination and assistance and manage Corporate Traveller account.
• Supporting functions within Human Resources:
  • New Hires & On-Boarding
  • Departures
• Other office related duties as assigned by the Company.
• The Company may reasonably expand or limit such duties, responsibilities, and authority.

Financial Accounting:

• Accounts Payable processing including purchase order processing, purchase invoice matching and posting, and monthly account reconciliation.
• Expense report posting and compliance review (policy compliance, coding and classification, tax compliance).
• Process accounts receivable invoices, send monthly statements and follow up on outstanding accounts for Skillsoft.
• Preparation of monthly credit card reconciliations.
• Preparation of the following monthly financial period close financial working papers
  • Prepaids
  • Capital assets
• Maintain filing systems, electronic and manual.
• Responsible for reconciling and monitoring US subsidiary bank accounts and ensuring the NetSuite records are kept up to date daily.
• Assist with year-end audit requests.