Job Description

Location: L. A. Miller Center

Secretary I
Mental Health & Addictions - Bridges Program
Community Child/Adolescent Mental Health Services and Geriatric Psychiatry Day Hospital
Permanent, Part-Time
10530POS
Hours 37.50 bi-weekly (3.5 hour day shifts) Salary CG-25 ($23.78 - $26.19 per hour) Competition Number 2024004641 Posted Date 25 June 2024 Closing Date 2 July 2024
About Us
Newfoundland and Labrador Health Services (NL Health Services) brings together five former separate health entities - Eastern Health, Central Health, Western Health, Labrador-Grenfell Health, and the Newfoundland and Labrador Centre for Health Information. The creation of a provincial health authority was announced following recommendations from Health Accord NL.

NL Health Services is responsible for delivering health and community services to more than 528,000 people living in Newfoundland and Labrador and employs over 21,000 people. NLHealthServices.ca

Job Summary
The Secretary I will provide secretarial support for the Bridges Program, and the Geriatric Psychiatry Program in the Mental Health and Addictions Program. The candidate will be responsible for organizing and maintaining clinical charts and records, record intake data, book clinical appointments; registering clients, ordering office and other supplies, entering payroll; telephone reception and other clerical duties as assigned. The candidate will also be responsible for typing and filing administrative correspondence and material. The candidate will be required to provide clerical support to the Geriatric Psychiatrists who teach at MUN. This can include organizing/uploading schedules, uploading lectures, preparing material for teaching and assisting in the preparation of research materials, sending out case conference forms and emails, putting together exams, attending meetings and taking minutes as well as invigilating exams at the HSC. The position uses CRMS, CWS, Meditech and EMR. This position reports to the Managers of Child/Adolescent Community Mental Health and Geriatric Psychiatry.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Occasionally lifts objects weighing less than 10 lbs.
Constantly sits, but work provides the opportunity to occasionally stand and walk within the office environment.
Occasionally required to bend, and stretch to perform work.
Constantly required to perform fine finger/precision work while using a computer mouse.

Job Qualifications
Successful completion of a two-year Office Administration program OR completion of a one-year Office Administration program from an approved/recognized college supplemented by two years of experience within the last four in a progressively responsible clerical role is required.
Successful completion of an approved/recognized medical terminology course is required.
Demonstrated proficiency in Microsoft Office, Excel, Powerpoint and Outlook is required.
A satisfactory record of work performance is required.
Experience using EMR would be an asset.

*Proof of a current office administration program and a medical terminology is required. To be considered current, they must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.

** If medical terminology isn't current, a medical terminology test may be administered by the Human Resources Client Services Department.

Employees, to review your attendance record please refer to your employee portal on the Intranet for details. The attendance record is only available to employees who are currently in positions that accumulate sick time.

If this is an internal posting only, only applicants of the Eastern Health NAPE HS Regional Bargaining Unit will be considered. If this is an internal and external posting, all applications will be accepted and preference will be given to those qualified candidates who are internal to the Eastern Health NAPE HS Regional Bargaining Unit.

Eastern Health requires internal employees applying on unionized clerical/administrative positions to have their educational documents on file and any required testing completed before the closing date of the competition (exception is the medical transcription test, which can be completed per competition). If you do not have your educational documents on your employee file, you should attach them when applying online or e-mail them to [email protected]. If testing is required contact Recruitment in your local area.

Apply online at https://employment.easternhealth.ca

Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment 777-7777 ext 5-2 immediately

To become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.
Contact Information for Recruitment Related Inquiries:

Telephone: (709) 777-7777 (5-2) or 1-800-563-3693
Email: [email protected]. Applications/resumes are not accepted at this email address.

If you are no longer interested in the position, you can withdraw your application by emailing [email protected] as soon as possible.

NL Health Services is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.

EXTERNAL APPLICANTS: We thank all applicants for their interest, however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.