Contract Administrator

We transform the way people use energy.

Transforming the way people use energy begins with our people. At EfficiencyOne, we are dedicated to building a culture of diversity, equity, and inclusion that is representative of the customers and communities we serve. As an organization that values and respects the unique characteristics of everyone, we aim to cultivate a culture of creativity and innovation that stems from our differences in backgrounds, perspectives, and experiences.

We welcome and encourage applications from equity-deserving groups including Indigenous Peoples, Racialized Persons, African Nova Scotians, Women, Persons with Disabilities, Newcomers to Canada, and Individuals within the 2SLGBTQIA+ Community. If you require accommodation at any stage of the application or interview process (including different materials or otherwise), please contact a member of our HR team to discuss your needs.

About EfficiencyOne

EfficiencyOne is a leading energy efficiency enterprise. We transform the way people use energy and our core values are Integrity, Innovation, and Partnership. EfficiencyOne works with many outstanding partners to supply cost-effective energy efficiency and carbon mitigation services in Nova Scotia and beyond. Together, we help people achieve their energy goals, save money, conserve resources, improve well-being, and combat climate change.

Investing in energy efficiency comes with many benefits-lower heating bills, more comfortable spaces, new jobs in our communities, and a smaller overall carbon footprint. To date, our work has achieved over $4.8 billion in energy savings, including over $500 million for low-income homeowners and renters. Since 2011, Efficiency Nova Scotia programs have avoided the release of 10.3 megatonnes of greenhouse gas emissions (CO2 eq) in the province. If there's a better way to improve energy efficiency, we'll find it.

Find out more about:

• Who we are: https://www.efficiencyone.ca/about-us/who-we-are/#; and
• How we are making an impact: https://www.efficiencyone.ca/impact.

Why you'll love working here:

• A culture that understands there is life outside of work and cares about their employees.
• We offer a fun, social, and inclusive working environment in a newly renovated space, plus hybrid/remote work options, and a strong focus on health, safety, and wellness.
• You'll enjoy fair, equitable, and competitive compensation aligned with the changing market.
• We offer an exceptional and holistic benefits plan (65% employer paid), retirement savings plan (defined contribution), health and personal lifestyle spending accounts, and employee and family assistance program.
• You can grow at EfficiencyOne, with approved job-related courses, memberships, and designations 100% company-paid. Plus, we make it a priority to ensure employees are provided opportunities to fill internal roles.
• Being part of a team contributing to Nova Scotia's goal of 2050 net-zero carbon.

The Opportunity:

The Contract Administrator role at EfficiencyOne is a critical position within the organization. Reporting to the Supply Chain Team Lead, the Contract Administrator manages contracting processes for the organization and performs day-to-day contract activities. This role requires a distinctive set of skills, including administration, legal contracting, and project management. Having a strong aptitude for learning independently and leveraging technology, combined with an ability to effectively multi-task and manage multiple time-sensitive priorities will be critical. Here are some key responsibilities associated with this role:

Contract management:

• Facilitating and managing the entire contract lifecycle, from negotiation to execution, through to contract amendments, extensions, and terminations.
• Ensuring compliance with legal and regulatory requirements.
• Maintaining well-organized records of contracts (e.g. SharePoint and bids & tenders™)
• Monitor specific contract compliance requirements related to health and safety, insurance, and WCB.

Contract creation and review:

• Collaborating with cross-functional teams and service providers (i.e. vendors/suppliers) to negotiate terms and conditions.
• Coordinating all contract-related activities with internal and external stakeholders.
• Drafting and reviewing contracts (based on templates) with a quality assurance lens to provide consistency of terms and conditions and clauses across the organization's agreements.
• Liaise with EfficiencyOne's legal counsel regarding contract-related issues and inquiries
• Ensuring clarity and accuracy in contract language, and that statements of work identify key deadlines, milestones, deliverables, and service levels as applicable.
• Explaining contract terms and conditions to managers and interested parties.
• Ensuring favorable terms for the company and finding mutually beneficial solutions with the service providers.

Risk assessment and mitigation:

• Identifying, and analyzing potential risks associated with contract agreements.
• Implementing risk mitigation strategies.
• Addressing any contract-related issues that may arise with other parties or internally within the company.

Relationship management and administration:

• Creating and maintaining relationships with EfficiencyOne's staff and Executive Leadership, as well as contracted service providers.
• Serving as the primary point of contact for contract-related matters.
• Facilitating training for new employees on Procurement Processes, Contracting Processes, and Supply Chain roles
• Creating and maintaining reporting tools to generate metrics for reporting of Key Performance Indicators.
• Staying informed about industry trends, market dynamics, and competitive landscape.
• Ensuring compliance with internal controls and maintaining records that provide validation during internal audit activities.
• Supporting the Supply Chain Team / Finance Department, with ad hoc activities as they arise, in addition to providing coverage and support when and where required.

What Will Help You Succeed?

• Community College or University Diploma or Degree in a related field or equivalent combination of education and work experience.
• Certification in project management.
• 3+ years of experience as a paralegal legal, legal professional, contract coordinator, contract administrator, project analyst, or equivalent, is required.
• Experience and a high degree of proficiency in all MS Office applications (including Word, Teams, SharePoint, etc.).
• Familiarity with digital procurement platforms would be an asset (e.g. bids&tenders™).
• Enjoy working in a support role in contracts, data, reporting, and analytics to drive actionable insights for informed decision-making is required.
• Problem solving and analytical skills
• Strong critical thinking abilities, including the ability to multi-task and juggle multiple priorities.
• Exceptional organizational skills with a high degree of attention to detail, which includes diligence with follow-up,
• Has a sense of urgency to get things done well, and on time.

What to expect in your first several weeks on the job:

In the first week, expect to:

• Read organizational materials to get familiar with documentation, tools, and processes.
• Meet with members of the Supply Chain Team and Finance Department.
• Meet some colleagues from other functional areas of the business and how they interact with the Supply Chain Team.
• Work with the Supply Chain Team Lead to learn standard contracting procedures, job responsibilities, and overall work plan goals.
• Get familiar with the general processes and how the supply chain team operates.

In the first month, expect to:

• Learn more about team and/or department initiatives, work plans, documentation, tools, and processes.
• Review ongoing projects.
• Meet Legal team members with whom you will work closely and understand how you will collaborate.
• Continue self-directed and peer learning to develop knowledge of energy efficiency programs and services.
• Establish a performance plan with your manager.

In the first three months, expect to:

• Become familiar with in-depth contracting processes/procedures and applicable program specifics.
• Meet with internal partners and stakeholders.
• Be able to manage contracting activities, performance tracking, information management, and use of the applicable tools/software.
• Achieve significant progress in adherence to the supply chain team's work plan.
• Contribute to team/department initiatives.
• Work with your manager to develop individual learning/development goals.

If you would like to be considered for this opportunity, please submit your resume and cover letter, clearly articulating how you meet the above-noted qualifications. Applications can be submitted in confidence to Nicole Durdle at the link below.

https://easyapply.co/job/procurement-contract-administrator?rcid=careerbeacon