Title: Accounting Assistant -

The role will be a mixture of tasks across all areas of accounting.

Our client is looking for an accounting assistant to join this well-established and iconic company. This position will be of interest to someone with existing accounting experience, looking to grow and develop with a company focused on employee development and team based approach.

Duties

Main Tasks include:

• Complete the accounts payable process.
• Prepare daily and weekly payments of all types, process cheque runs and file documents
• Code and data entry of invoices and expense claims
• Maintain vendor communication address inquiries and resolve any issues or discrepancies.
• Process Accounts Receivable invoices and customer payments, along with AR collection calls
• Provide support to the Controller for the year-end audits and review engagements
• Prepare and distribute daily, weekly, and monthly financial reporting
• Provide backup support to the other accounting team members
• Provide general accounting support to operations Summary of Responsibilities Invoice Processing:
  • review invoices for payment, verify accuracy, completeness and compliance with company policies and vendor agreements.
  • ensure invoices are properly coded and categorized and that appropriate approvals are obtained Vendor Relations:
  • maintain positive relationships with vendors and suppliers
  • address vendor inquiries and resolve any discrepancies Payment Processing:
  • coordinate and execute the payment process, including the preparation of cheques, wires, e-transfers and electronic funds transfers
• Ensure payments are processed within required timeframes Expense Reports and Reimbursements:
  • process employee expense reports (paid through payroll) Financial Reporting:
  • prepare and maintain AP and AR reports, including aging reports and month-end reconciliations related to accounts receivables and payables
  • support other month-end and year-end reporting Process Improvement:
  • identify opportunities to streamline and improve AP and AR processes and systems
  • follow best practices and efficiency enhancements Compliance and Record Keeping:
  • maintain accurate and organized records of invoices, payments, and vendor communications Communication and Collaboration:

Qualifications and skill sets

• Post-secondary education in accounting or related field or an equivalent amount of experience
• Good understanding and experience with Canadian accounting principles, in particular with AP/AR principles and processes
• 2-3 years working in an accounting position in an office
• Strong communication skills - written and verbal. Communicate with decision makers and team clearly and effectively
• Strong organizational and time management skills, including proven ability to work in a fast-paced environment with time-sensitive deadlines, independently and as part of a team
• Strong professionalism, confidentiality, and interpersonal skills
• Flexible mindset and approach, collaborative
• Willing to learn about the different areas of the business
• Understands and has experience working in an entrepreneurial environment where the whole team works together on tasks to get the job done
• Ability to multitask
• Intermediate Microsoft Office skills especially with Excel Nice to Have
• Typical working hours are in the office: 8:30 am to 5:00 pm - 37.5 hours
• Busy, fast-paced environment, processing between 10-50 invoices per day

Base salary: $45,000 - $55,000 bi-weekly pay subject to experience.

• Annual discretionary bonus: based on personal performance and company results
• Benefits: Extensive benefits package included