Job Description

Location: Mount Pearl Square (Remote Work Opportunities)

Administrative Officer I
Human Resources Consulting Services - Recruitment
Temporary, Full-Time (until December 31, 2024, with the possibility of extension)
26543TMP2

Hours 75 bi-weekly (8-hour days)
Salary CG-27 ($25.48 - $28.18 per hour)
Competition Number 2024004788
Posted Date 2 July 2024
Closing Date 9 July 2024

About Us
Newfoundland and Labrador Health Services (NL Health Services) brings together five former separate health entities - Eastern Health, Central Health, Western Health, Labrador-Grenfell Health, and the Newfoundland and Labrador Centre for Health Information. The creation of a provincial health authority was announced following recommendations from Health Accord NL.

NL Health Services is responsible for delivering health and community services to more than 528,000 people living in Newfoundland and Labrador and employs over 21,000 people. NLHealthServices.ca

Job Summary
The Administrative Officer I works as part of a team to support Talent Acquisition including Recruitment and Agency activities. This position coordinates and provides onboarding and customer services for our clients, troubleshoots where necessary and acts as the liaison between managers/directors to ensure smooth flow of processing of agency resources, reconciles invoices for payment approval; follows up on discrepancies; processes accounting information for budgets to allocate charges on invoice submissions; prepares reports and summary files. The position coordinates the receipt of resumes; liaises with programs and vendors; tracks the applicant status; and coordinates assignment logistics. The position also coordinates the job posting process throughout NLHS and performs regular recruitment activities including employment documents/letters and that they are received, drafted and reviewed and actioned appropriately; conducts reference checks, works within and maintains all related electronic workflow tools (e-Recruit & Workflow Management systems) for the processing of all recruitment/assignments and advertising, provides direction and guidance regarding work flow processes to other staff and develops or runs reports as necessary.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Occasionally moves or lifts objects between 1- 5 lbs. such as pens, paper, file folders, or boxes.
Constantly sits to a desk performing paper/computer work, making or answering a telephone or responding to emails; occasionally walks or stands to observe or to consult with other staff.
Regularly performs fine finger/precision computer work requiring steadiness and accurate movement/control.
Visual and hearing concentration is required to observe, consult with staff, to work on documents or to listen to staff/public on the telephone or in person.

Job Qualifications

Education
Completion of a recognized/approved three-year Business Management Program (HR Concentration preferred).
Courses and proficiency in MS Office, Internet and various other computer applications are required.

Experience
A minimum of three years' experience within the last five in a progressively responsible administrative role is required.
Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy and efficiency.
Experience in HR Technology, database management would be an asset.

Competencies (Knowledge, Skills & Abilities)
Knowledge of employment legislation, collective agreement administration and recruitment best practices and procedures.
Knowledge of account reconciliation.
Demonstrated strong organizational, customer service and interpersonal/communication skills.
Demonstrated excellent verbal and written communication, customer service, organizational and time management skills.
Ability to work with limited supervision within tight time lines, and to work effectively within deadline driven team-orientated tasks.
Ability to multi-task and be a critical thinker.
Ability to handle multiple projects, under pressure and respond appropriately within deadlines.

Other
A satisfactory record of work performance and attendance is required.

Please note: In accordance with Human Resources Policy HRM/MS-30, Appointments and Staff Changes, similar vacancies within 6 months may be filled from this posting.

Apply online at https://employment.easternhealth.ca

Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email, please contact Recruitment 777-7777 ext. 5-2 immediately.

To become a part of our team, please submit an updated resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, daytime contact number, e-mail address, competition and employee numbers if applicable.

Contact Information for Recruitment Related Inquiries:
Telephone: (709) 777-7777 (5-2) or 1-800-563-3693

Email: [email protected]. Applications/resumes are not accepted at this email address.

NL Health Services is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.

If you are no longer interested in the position, you can withdraw your application by emailing [email protected] as soon as possible.

EXTERNAL APPLICANTS: We thank all applicants for their interest; however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.