Closing Date: December 13, 2023 at 4:00 PM

OFFICE OF THE REGISTRAR

The Office of the Registrar provides front-line client service support to our academic community, current and former students, and alumni. The Office of the Registrar is a core service unit supporting the university's academic mission.

WHAT WE OFFER

Full-time | Continuing | Fredericton | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Additional Working Conditions:

• Ability to work on weekends/evenings during peak admission periods.

Salary Range: $24.42 - $28.90 per hour

YOUR FOCUS

Reporting to the Associate Registrar - Admissions, the Clerk PL5 (Admissions Officer) provides expertise in selecting Canadian/Permanent Resident applicants for admission to undergraduate programs at UNB (Fredericton).

• Provide in-depth knowledge of admission criteria for all faculties and programs. Adhere to Admissions policies.
• Maintain communication with faculties/departments to enhance the process of Admissions.
• Deliver ongoing communication with individual prospective students regarding admission matters such as the application process, programs of application, entrance requirements and approved upgrading options.
• Respond to admission inquiries. Ensure the integrity of the information provided is offered constructively.
• Oversee all aspects of application data management, including daily import of online applications.
• Record and manage all supporting application documents in a paperless environment, including communication with applicants concerning outstanding documents and application status.
• Authenticate official documents according to established Admission procedures.
• Read, interpret, and evaluate students' academic credentials. Make admissions/denial decisions per approved admissions policies.
• Prepare application files for admission and transfer-credit assessment. Liaise with faculty & staff to ensure efficient application management.
• Act as a resource on admission matters.
• Manage all electronic and written correspondence to applicants throughout the admissions process.
• Act as the front-line Admissions representative at targeted recruitment events that offer Admission on the Spot.
• Assist on special projects when required.
• Perform other duties, as assigned.

WHAT YOU BRING

• Post-secondary diploma in a related field.
• 3 - 5 years experience in a related field.
• An equivalent combination of education and experience may be considered.

Additional Strengths

• Comprehensive knowledge of MSO36.
• Experience with Colleague UI or other database management systems, CRM Recruit (or other CRM systems).
• Experience with document management software would be an asset.
• Knowledge of admission terminology.
• Experience working with high school and university students in a service-oriented environment is considered an asset.
• Experience working in a confidential setting.
• Demonstrated sound judgement in dealing with sensitive or problem situations.
• Professional written and verbal communication, critical thinking, and problem-solving skills.
• High level of accuracy and attention to detail.

WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC)

This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.