WHO WE ARE
Established in 1929, the Newfoundland and Labrador Teachers' Pension Plan (the "Plan") is the second largest public sector plan in the Province, with over 18,000 members and assets under management of more than $4 billion. Following pension reform in 2016, the Teacher's Pension Plan Corporation ("TPPC") was created to administer the Plan. To learn more about us please visit our website at www.tppcnl.ca

Our mission is to ensure the retirement security of our members today and tomorrow, while always providing outstanding service. We are driven by our values of integrity, service, performance, accountability, and partnership to achieve our vision of being an outstanding plan administrator and institutional investor.

As a TPPC employee, you will be part of a small and highly collaborative team which shares a common desire to ensure that our members, stakeholders, and partners achieve the best possible outcomes from their interactions with us. You will be joining a team that is dedicated, supportive, and one that strives for continuous improvement and growth.

ABOUT THE ROLE
We are inviting applications for the role of Executive Assistant from individuals who are self-motivated, focused, eager to learn, and enjoy working in a collaborative, fast-paced environment. You will provide executive support to our CEO and Senior Management Team and your contribution to the Team will be underpinned by your attention to detail and commitment to excellence.

Reporting to the CEO, the Executive Assistant is the primary point of contact for internal and external matters pertaining to the CEO and serves as an administrative liaison to the Board of Directors.

YOUR KEY ACTIVITIES WILL INCLUDE

• Communicating directly, and on behalf of the CEO, with Board members, Corporation staff, key stakeholders and others on matters related to the Corporation, escalating enquiries to appropriate sources as required.
• Preparing highly confidential, specialized reports, Board and Committee meeting materials, presentations, briefing materials and other communications for the CEO and the Board.
• Coordinating meetings of the Board and its Committees including:
  • maintaining the Board portal,
  • maintaining confidential files, and
  • recording and transcribing meeting minutes.
• Working independently on projects, from conception to completion, and working under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Organizing Board, Committee and staff functions and events.
• Managing calendar scheduling and working with internal/external stakeholders to coordinate meetings across calendars.
• Arranging travel plans providing itineraries, agendas, and preparing meeting related documents and support materials.
• Composing and preparing correspondence tailored to a variety of internal and external audiences.

WHAT WE OFFER YOU

• Comprehensive benefits package
• Learning and development opportunities to help employees achieve their career goals
• Performance evaluation program, including related increases in compensation

WHAT YOU BRING TO THE ROLE

• Successful completion of a program of studies in business/office administration, or equivalent, supplemented by a strong work tenure - five years or more of experience supporting senior level Executives in corporate/business operations management.
• Advanced knowledge of and proficiency in the use of the Microsoft Office suite of tools (Outlook, Word, Excel, PowerPoint, etc.) and the ability to learn new software including the Board portal.
• Ability to prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures.
• Ability to exercise sound judgement and discretion skills in a variety of situations.
• Excellent interpersonal and communication skills (both written and oral)
• Ability to maintain a realistic balance among multiple priorities and to work both collaboratively, as part of the corporate team, and independently.
• Must be creative and enjoy working within a business environment that is mission-driven and results-driven.
• Highly motivated, forward looking, adaptable and enthusiastic.
• Tact and confidentiality are key to success in this role.

SALARY
Salary will be based on qualifications and experience.

APPLICATION DEADLINE - August 28, 2023

TPPC is an Equal Opportunity Employer. While only those individuals selected for an interview will be contacted, we extend our appreciation to all applicants for your interest.