The Role:

We are seeking a highly organized and detail-oriented Maintenance Administrator to support our senior management team. In this role, you will be responsible for running regular and ad-hoc reports, providing data-driven insights to support strategic decision-making. You'll conduct audits, review work orders to ensure timely completion, and monitor emergency requests, escalating issues when necessary.

The ideal candidate will have experience supporting Senior Management, with strong administrative skills including calendar management, document preparation, and professional correspondence. You'll also be responsible for managing vendor contracts, ensuring compliance and keeping all documentation up to date.

The Responsibilities:

• Run regular and ad-hoc reports, providing insights and analysis for executive decision-making.
• Conduct audits to ensure compliance and accuracy in operations.
• Review and report on WOs to ensure they are completed in a timely and efficient manner.
• Monitor emergency WOs, ensuring proper resolution and escalating issues as necessary.
• Manage and review vendor contracts, ensuring all terms are met and contracts are up to date.
• Handle general correspondence on behalf of Senior Managers, ensuring professional communication both internally and externally.
• Provide administrative support, including scheduling meetings, preparing documents, and managing calendars for executive leaders.
• Proven experience in an administrative or coordinator role, preferably supporting Management Teams.
• Familiarity with Corrigo or similar reporting software is an asset.
• Maintenance and coordinate corporate credit card expenses.
• Manage and distribute company uniforms
• Manage company ID badges
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize workload in a fast-paced environment.
• A proactive and resourceful approach to handling administrative challenges.
• Other duties as assigned

Qualifications:

• Strong organizational and time-management skills

• High attention to detail and commitment to accuracy

• Excellent verbal and written communication skills

• Ability to prioritize multiple tasks and meet deadlines in a dynamic environment

• Professional demeanor and ability to handle confidential information with discretion

What we offer:

· A growing company with opportunities for advancement.

· A supportive, collaborative, and team-based work environment.

· Competitive compensation and benefits.

About the Company:

APD has been developing, constructing, and maintaining quality storage facilities since 1998. Overseeing more than 280 properties across Canada, APD has provided a consistently high level of service while also cultivating beneficial relationships with established trades partners. Our primary client is StorageVault Canada Inc. (TSX: SVI), which owns and operates multiple brands across Canada, including: Access Storage; Sentinel Storage; Depotium; Cubeit; PUPS Containers; RecordXpress; FlexSpace Logistics; and MoveBuddy. In addition, we provide service to Parkit Enterprise Inc. (TSXV: PKT) an industrial real estate platform focused on the acquisition, growth and management of strategically located industrial properties across key urban markets in Canada.

We appreciate your interest in the position however only applicants selected for an interview will be contacted.

Company DescriptionEstablished in 2004, Access Property Development has been developing, constructing, and maintaining quality storage facilities for 15 years. Overseeing over 280 properties across Canada, APD has provided a consistently high level of service while also cultivating beneficial relationships with established trade partners. As one of the first companies to offer the services of a fully in-house construction company, APD is able to control up to 50% of storage construction costs by providing a fully Licenced HVAC and Electrical division along with in-house Locker Installations and Project Management Services. Continue reading below for more specific details on each of these services and how APD can best meet client needs.Company DescriptionEstablished in 2004, Access Property Development has been developing, constructing, and maintaining quality storage facilities for 15 years. Overseeing over 280 properties across Canada, APD has provided a consistently high level of service while also cultivating beneficial relationships with established trade partners. As one of the first companies to offer the services of a fully in-house construction company, APD is able to control up to 50% of storage construction costs by providing a fully Licenced HVAC and Electrical division along with in-house Locker Installations and Project Management Services. Continue reading below for more specific details on each of these services and how APD can best meet client needs.