Administrative Coordinator

Our client, an established logistics company is currently searching for an Administrative Coordinator to join their team in Mississauga.

Responsibilities:

• Maintain and manage systems and portals for both landlines and cellphones
• Analyze, process and file accounts payable invoices.
• Follow up with vendors regarding invoice discrepancies.
• Lead travel arrangements and bookings for our Canadian employees travel requirements.
• Enter exchange rates into UFS+/SENS and distribute
• Track and process cargo & freight claims across all departments and, report and maintain current database and aggregate metrics.
• Receive and examine credit card payments / transactions and process payment.
• Verify the accuracy of data/details on customer's credit applications and supporting documentation to ensure management can review customers.
• Maintain records of credit accounts, update credit information into internal system.
• Prepare and maintain detailed records of all purchases, including information about costs, items ordered, and resolution of issues.
• Establish and maintain communication lines with suppliers.
• Monitor inventory levels and advise on stock level adjustments.
• Provide reception duties; answer telephone calls, greet guests, handle incoming/outgoing mail, arrange courier/runner, order office, kitchen, coffee, cleaning supplies, set-up and clean-up working lunches etc.
• Communicate with various internal departments to coordinate projects and/or activities and liaise with external parties in administrative matters.

Skills and Qualifications:

• Must be fluent in English
• Experience in the freight/transportation industry
• Excellent listening, verbal and written communication skills, demonstrating a sincere and positive approach.
• Ability to read, analyze, and follow general business policies and procedures.
• Ability to multitask in a fast-paced environment with strict deadlines.
• A self-starter who will take the initiative to obtain solutions and is able to stay focused and pay attention to details.
• Ability to work in a team environment.
• Must be punctual and dependable.
• Proficiency with Microsoft Excel, Word and Outlook and database activity.