What will you do?

• Manage day-to-day administrative activities at RamSoft's office in downtown Toronto, including office opening and closing
• Answer telephone calls, forward messages, greet visitors, receive deliveries, distribute office mail, monitor general email inboxes
• Monitor and order office supplies, catering, etc.; act as main point-of-contact for vendors
• Maintain general presentation and organization of office
• Provide administrative support to executives
• Provide high level calendar management with emphasis on proactive planning
• Coordinate internal and external meetings, including organizing agendas etc.
• Attend meetings and take minutes when required
• Communicate with stakeholders, internal staff as needed
• Prepare presentations and reports
• Participate in workplace health and safety initiatives
• Participate in team and strategy meetings as required
• Coordinate company events
• Coordinate travel arrangements
• Provide occasional administrative support to other departments as required
• Perform other related duties as required

What will you bring to RamSoft?

• Previous Office Manager, Executive Assistant, Administrative Coordinator, or other relevant experience
• High level of communication skills in English, written and verbal
• Aptitude in decision-making and problem-solving
• Exceptional organizational and time management skills
• Excellent customer service and interpersonal skills
• Proven ability to work well under minimal supervision
• Digital literacy, highly proficient/experienced in Office 365 (Outlook, Teams, Excel, Word, PowerPoint)
• Ability to balance multiple projects and priorities
• Demonstrated experience working with confidential information

What will make you REALLY stand out?

• First AID/CPR Certification
• JHSC Certification
• Experience using Salesforce