Job Title:

Accounts Receivable Coordinator

Job Function:

Accounting

Report to:

Accounting Manager

II. Job Purpose

The accounts receivable coordinator plays a crucial role in supporting credit and AR management and various accounting tasks.

III. Key Responsibilities

• Managing a section of the overall A/R portfolio with respect to credit, collections, and customer interaction for TBR, PCLT and Corporate accounts. Cash application and collection duties to be included as part of overall customer reconciliation process.
• Responsible for Daily credit hold releases and approvals based on company guidelines which are that the account must be within the credit line and not beyond the terms of sale.
• Send requests for confirmation of approval of lines of credit extended to Credit Insurance and Factoring and government insuring agencies.
• Setup and conduct bi-weekly and monthly meetings with "Key accounts" to review payment history, past due balances and open deduction status.
• Responsible for preparing, editing and refining reports to North America and Global headquarters as needed.
• Independent review of customer's orders to release credit holds based on specific guidelines (within the credit limit and not past due).
• Responsible for credit hold releases and any over-the-line or past due balances as result of releasing orders outside of given credit policies and procedures. Able to act independently and without constant supervision.
• Responsible for processing of AVB and other credits as required.
• Thorough understanding and knowledge of the Credit Management Suite (CMS) platform setup in order to enter and analyze results of reports on customer's financials - balance sheet, Income statement and statement of cash flows.
• In-depth credit analysis and reporting of all credit lines based on updated financials, sales trending and customer profitability.
• Financial analysis based on liquidity, asset management, debt management and profitability. Increase proficiency in reading/interpreting financial statements to determine credit lines and customer trending.
• Run and analyze NACM (National Association of Credit Manager's) reports and other manufacturers trade reporting.
• Research & resolve customer payment discrepancies to include deductions for shortage, returns, cash discount and other.
• Research credit reporting agencies which can help us to determine customer viability and potential.
• Integrate sales forecasting and trending into customer credit line determination.
• Supporting other general accounting duties including Accounts Payable and special projects as needed.

IV. Level of Accountabilities

• Professional, individual contributor level position with impact on business-based decision making
• Individual contributor able to work without supervision

V. Core Competencies

• Must be computer literate, especially Microsoft EXCEL, WORD & POWER POINT
• Able to "host" and provide feedback for department and inter-departmental conferences and meetings.
• Knowledge of SAP or large ERP platform a plus.
• Detail oriented and self-starter.
• Actively demonstrates a positive attitude willingness to work as a Team to accomplish department and corporate goals.
• Excellent verbal, written and customer service skills. Ability to handle difficult situations while maintaining calm and purposefulness.
• Thorough understanding of industry practices, organizational need and general business conditions

VI. Qualification

• Diploma or degree in accounting or finance
• 1 to 2 years in Accounts Receivable, B2B credit and collections experience
• Working knowledge of accounting and credit/collection in B2B setting