Payroll Analyst is responsible for assisting in multiple payroll activities relating to weekly and bi-weekly payroll processing in a union and non-unionized environment. This includes timely and accurate reporting of payroll data for the company employees. Integrity and strong attention to detail are crucial for this role.

Core Competencies

• Confidentiality
• Communication
• Stress Management
• Team Work
• Quality Orientation
• Problem Solving
• Accountability and Dependability
• Operating Office Equipment
• Ethics and Integrity

Essential Job Functions

• Receive all incoming payroll documents on a weekly basis for payroll processing from district administrators and review for errors. Communicate with districts to determine and correct errors, if any.
• Full payroll cycle processing - Process new hires, changes, rehires and terminations in UKG and JDE
• Review hours exported and balance timesheet hours
• Balance and process weekly expenses submitted through payroll
• Process payroll deductions such as union dues and other recoverables
• Generate payroll reports and update relevant spreadsheets
• Perform system steps to generate payroll GL downloads
• Issue Records of Employment and update systems accordingly
• Ensure all payroll month end requisitions and cheques are processed as per due dates
• Calculate manual payroll payments for missed timesheets including preparing and entering wire transfers and ensuring appropriate deductions occur
• Communicate with 3rd party vendors such as Service Canada, Unions, Workers Compensation, and other government agencies
• Process annual union increases and any applicable retroactive payments
• Monthly Union Remittances – create reports and process any adjustments as necessary
• Monthly WSIB compensation reports – create and process
• Assist with year end duties and reconciliations
• Other duties as assigned

Job Qualifications

• Certification through the National Payroll Institute or completion of payroll related courses
• Minimum of 3 years of progressively responsible payroll administration experience
• Knowledge and work experience with UKG Pro is preferred
• Knowledge of current legislative requirements and CRA regulations
• Intermediate level skills using Microsoft Office such as Excel, Word and Outlook
• Quick learner with attention to detail and accuracy
• Ability to deal with tight deadlines
• Ability to work independently or with minimal supervision
• Sound analytical thinking, planning, prioritization, and execution skills
• Strong customer service focus
• Highly conscientious, along with an energetic and mature approach

Working Conditions

• Manual dexterity required to use desktop computer and peripherals
• Additional hours as required
• Work is conducted in a semi-private office/cubicle setting

Physical and Mental Requirements

• Ability to lift and carry 25 pounds
• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively
• Ability to sit for prolonged periods of time with or without reasonable accommodation
• Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations