Job Title: Administrative Assistant
Location: Calgary-Hybrid
Position Type: Full-Time
Department: Administration (Supports Multiple Departments)

Position Summary:

We are seeking a highly organized and experienced Administrative Assistant to provide exceptional administrative support across multiple departments. The ideal candidate will be a proactive and resourceful professional who thrives in a dynamic environment, juggling competing priorities with ease. This role requires excellent communication, time management, and organizational skills to ensure smooth daily operations and effective interdepartmental coordination.

Key Responsibilities:

• Provide administrative support to various departments including scheduling, document preparation, and record keeping.
• Manage and prioritize multiple calendars, appointments, and meetings.
• Maintain and organize physical and digital filing systems for easy access and retrieval.
• Prepare and format reports, correspondence, presentations, and other documents as needed.
• Track departmental deliverables and ensure deadlines are met.
• Act as the first point of contact for internal and external communications.
• Support onboarding and offboarding processes in coordination with HR.
• Assist with organizing internal meetings, events, and training sessions.
• Perform data entry, maintain databases, and generate routine reports.
• Handle confidential and sensitive information with discretion.

Qualifications:

• Proven experience as an administrative assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general tech savviness.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to take initiative and work both independently and collaboratively.
• High attention to detail and accuracy.
• Experience supporting multiple departments or executives is a strong asset.
• Post-secondary education in administration or related field preferred.
• Experience working with HR systems such as Bamboo considered an asset.

Why Join Us?

• Enjoy the flexibility of a remote work environment, with the understanding that availability for occasional in-person attendance at our Calgary office is required.
• A full work-from-home setup is provided, ensuring you have the tools you need to succeed from day one.
• Be part of a supportive, fast-paced, and collaborative team where your organizational strengths make a real impact.
• Work across multiple departments and gain valuable insight into various areas of the business.
• Join a company that values initiative, reliability, and teamworkand recognizes the people behind the progress.