About Us

The International Institute for Sustainable Development (IISD) is an award-winning independent think tank working to accelerate solutions for a stable climate, sustainable resource management, and fair economies. Our work inspires better decisions and sparks meaningful action to help people and the planet thrive. We shine a light on what can be achieved when governments, businesses, non-profits, and communities come together. IISDs staff of more than 300 experts come from across the globe and from many disciplines. With offices in Winnipeg, Geneva, Ottawa, and Toronto, our work affects lives in nearly 100 countries.

Overview

The contract administrator develops and processes agreements for independent contractors, which includes the administration of contractor profiles and the online contractor deliverable system. The contract administrator reports to the contract and administration manager.

Responsibilities

• Key reference person for staff on the processing of contractor profiles and the development and maintenance of independent contractor agreements, affiliate MOUs, and related operational procedures.
• Coordinate the setup and maintenance of independent contractors, following up with contractor and/or IISD management as required.
• Liaise with multiple resources to bring contractor agreements, affiliate MOUs, and amendment/termination letters to conclusion and ready to be issued.
• Prepare agreements with contractors using IISDs templates or review draft agreements sent to contracting. Verify that there is a corresponding line item within the project cost template of the applicable project. Follow-up and troubleshooting as required with the project manager and/or accounting department.
• Prepare amendment/termination letters for contractor agreements as required (includes monthly internal amendment letters).
• Enter data into the online contractor deliverable system, file contractor profiles and agreements/letters, and update master contractor document.
• Monitor administration of and maintenance/enhancements to the online contractor deliverable system.
• Assist the manager, contracts and administration, with:
  • Quarterly notification of outstanding contractor deliverables to project managers and accounting, including processing and follow-up as required;
  • Notifications to IISD contracting group on whats new or has changed with contracting procedures;
  • Revisions to IISDs template agreements and contractor profile;
  • Yearly preparation of 1099-MISC forms for contractors with a U.S. tax obligation.
• Administrative tasks, such as editing and formatting documents, maintaining the filing system, and following records management process.
• Provide reception relief as designated and/or required.
• Provide operational and technical support and advice for staff/associates.
• Perform other duties as assigned.

Requirements

Qualifications

• Completion of business administration diploma or degree in related field
• Minimum 3 years prior experience in a contract administration role or a related field

Knowledge, Skills, and Abilities

• Demonstrated knowledge of contract law, accounting principles, and finance
• Possesses superior attention to detail in order to spot inconsistencies in contracts
• Has previous experience in customer service and strong communication skills
• Able to work productively independently
• Experience working with a virtual team
• Must have excellent analytical thinking skills and problem-solving abilities
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Strict adherence to company guidelines, compliance laws, and legal requirements
• Strong interpersonal skills and communication with all levels of management
• Excellent English verbal and written communication skills
• Able to multitask, prioritize, and manage time efficiently

Working Conditions and Physical Demands

Working Conditions

• Primarily working in an office or home office setting, utilizing computer systems and office equipment.
• Depending on the workload and deadlines, may require flexibility in working hours.
• Potential for periods of high workload, requiring efficient time management and adaptability.

Physical Demands

• Limited physical demands, primarily focused on office-related tasks.
• Prolonged periods of sitting at a desk and working on a computer.
• Occasional standing and walking during meetings or presentations.

Term: Full-time

Location: Winnipeg (Hybrid with possible 1-2 days/week in office as needed)

Salary: CAD 47,000 - CAD 56,000 (based on education and experience)

Start Date: ASAP

Closing Date: May 5, 2025, or until filled

Application Procedure

All submissions must be in English. Accommodations for job applicants with disabilities are available on request.

Candidates must hold appropriate work authorization for Canada.

Applications will only be accepted through Bamboo HR.Please include the following:

• A CV (no longer than two pages)
• A cover letter (one page)
• IISD Voluntary Self-Identification Questionnaire(optional; right-click to download)

Only those candidates we wish to interview will be contacted. Resumes will be kept on file for 1 year.

IISD is committed to fostering a more equitable and sustainable world and welcomes candidates who uphold our values of diversity, equity, and inclusion. In addition, to correct the conditions of social injustice and disadvantage in employment around the world, we encourage candidates from historically marginalized groups, including women, Indigenous Peoples, people with disabilities, people from different racial and ethnic backgrounds, and those who identify themselves as 2SLGBTQIA+, to apply for this position. We offer reasonable accommodations in our recruitment process and seek applicants advice on how best to accommodate their needs. Please self-identify and answer our employment equity questionnaire on our applicant tracking system when you apply.

IISD does not discriminate on the basis of age, gender, caste, ethnicity, religion, colour, disability, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status.

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