About WHM Structural Engineers

At WHM, we deliver structural engineering and consulting services to the commercial, residential, institutional, and educational sectors across North America and internationally. Our portfolio spans a wide range of projects, from condominiums and mixed-use developments to entertainment, educational, and recreational facilities, as well as multimillion-dollar luxury homes. Built on a foundation of integrity and expertise, we have earned a reputation for delivering innovative, practical design solutions, establishing ourselves as one of Canada's most trusted structural engineering firms.Job Summary

We are seeking a highly motivated Proposal Coordinator and Administratorfor an 18-month maternity leave contract to join our Burnaby team. Reporting to the Senior Engineering team, the ideal candidate will excel in analyzing, understanding, and communicating technical information. With a strong background in proposal development within the engineering, design, or construction industries, they will bring experience, insight, and creativity to the role.

This resourceful self-starter thrives both independently and collaboratively, possesses a keen eye for design aesthetics, and has exceptional organizational skills to handle multiple priorities and deadlines with efficiency and professionalism.

Key Responsibilities

• Prepare, coordinate, and develop engineering proposals with the senior engineering team.
• Organize, update, and maintain proposal resource libraries and documentation.
• Source and create images, charts, and graphics for proposals.
• Track completed proposals for analytics and follow-up.
• Update brochures, PowerPoint presentations, and other marketing materials.
• Contribute to technical content for digital marketing platforms.
• Set up and update project folders in various software programs.
• Manage change order requests and additional services in project management software.
• Update the company website with new projects and team members.
• Assist with award submissions and other special projects assigned by Principals.

Required Knowledge, Skills, and Abilities

• Strong writing, editing, and proofreading skills with a focus on technical terminology.
• Excellent verbal and written English communication skills.
• Exceptional organizational and time management skills with the ability to meet tight deadlines.
• Meticulous attention to detail and design aesthetics.
• Proactive and resourceful in taking on responsibilities.
• Ability to work collaboratively towards shared goals.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Adobe Creative Suite (InDesign, Photoshop, Acrobat) or similar design programs.
• Graphic design skills are an asset.

Required Training & Experience

• 2 to 4 years of experience in technical proposal writing, administration and coordination
• Post-secondary education in English, marketing, communication, journalism or a related field
• Preference will be given to candidates with experience in the engineering, design or construction industries

Benefits

Salary to be determined based on experience, and a comprehensive benefits plan is available after three months of employment. We offer a great team environment and enjoy many company activities and social events throughout the year. Most importantly, we value our employees and like to see them grow with our company.