FINANCE ASSISTANT, ACCOUNTS PAYABLE

INVEST OTTAWA - OPERATIONS

Reporting directly to the Manager, Accounting, the Finance Assistant, Accounts Payable role will be performing a variety of core accounting functions as well as supporting all Invest Ottawa (IO) partners. Focusing on accounts payable and staff expense reporting, the role will ensure that invoices are coded properly and paid according to vendor terms.

• 10 days per month required in the office at Bayview Yards

WHAT YOULL BE DOING:

• Enter a high volume of vendor invoices into the accounting system
• Create or edit Vendor data, including banking data, in the accounting system
• Create or edit Purchase Orders
• Process all expense reports submitted by IO staff
• Support preparation of weekly vendor payments
• Work with staff as required to solve issues related to invoicing and payment
• Perform related clerical duties, such as maintaining filing and record systems
• Responds to internal department inquiries, maintains good relations, and solves problems
• Assists with external audit by compiling supporting documents as requested
• Act as a backup for accounts receivable functions during absences
• Other duties as assigned by ones manager

WHAT YOU HAVE ACCOMPLISHED/GAINED THROUGHOUT YOUR CAREER:

• Basic understanding of generally accepted accounting procedures and principles including accounting controls
• Comfortable with new technologies: ability to learn new accounting and CRM applications quickly
• Team player who can work collaboratively with colleagues and quickly integrate into the organization, while ability to work independently
• Strong service orientation: ability to build trust quickly with clear communication skills.
• Organizational skills to stay on top of inquiries
• Data entry skills with accuracy and speed
• Knowledge of Microsoft Suite, with strong knowledge of Microsoft Excel
• Familiarity Microsoft Business Central is an asset
• Equivalent preparation to college certificates or a diploma in Accounting/Finance
• 1+ year work experience as Accounts Payable or in a similar role

Do you have some of these skills but maybe not all? We still encourage you to apply as we would love to review your unique application and learn more about you! Invest Ottawa is strongly committed to promote equity, diversity, and inclusion in the workplace. We invite and encourage applications from all qualified individuals, including members of racialized groups, Indigenous peoples, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Invest Ottawa and Bayview Yards are determined to provide a barrier-free work environment, starting with the hiring process. If you require accommodation during any phase of the evaluation process, please contact [email protected] to request specialized accommodation. Do know, all information received in relation to accommodation will be kept confidential.

At Invest Ottawa and Bayview Yards, we are focused on doing better and committed to leading by example because its whats best for us, our culture and our community.