Procurement Specialist (Non-IT) - Intermediate

Looking for a Techno-Functional BA or a Technical Writer

Period - 5th May 2025 31st May, 2026 - can be extended by 6months.

Last date of Submission 25th April, 2025

9820 - 106 ST NW
Edmonton
Alberta
CAN
T5K 2J6

Description:

Candidate will refine identified business and technical requirements and translate those into the RFX solicitation documents as required. Candidate may also be involved in the upfront planning of how a project will be delivered.
Solicitation Document Preparation
Support development of a strategy for procurement preparation based upon project goals and criteria
Research and refine identified business and technical requirements
Preparation of RfXs and draft review documents
Identify any subprojects where separate RFXs may be required to acquire specific vendor services
Assist the Department in providing RFX interpretations to vendors by developing written responses to questions
Evaluation & Debrief
Prepare RFXs selection methodologies, evaluation plans, evaluation criteria mandatory, evaluation schedules, and final award recommendations.
Review vendor proposals for quality accuracy and adherence to required standards.
Creation of supporting project documentation as per the guidelines of the Government of Alberta procurement policy.
Assist in planning and scheduling bidders conferences and vendor presentations including agenda development for those activities.
Assist in debriefing unsuccessful vendors.
Post RFX activities
Assist the Department in finalizing contracts with recommended vendors.
Conduct post procurement reviews and vendor evaluations lessons learned.
Prepare evaluation reports and procurement recommendations for Department reviews and signoffs.
Properly file procurement/contract records
Additional Notes:
Per worker model below this is an ONSITE role.
Standard Hours of work are 08:15 16:30 Alberta time, Monday through Friday excluding holidays observed by the Province. The daily work schedule might be less than 7.25hrs but will not exceed 7.25hrs.
Incumbency:
This is a new contracting opportunity.
Anticipated Interviews dates
Interviews are estimated to be conducted during the week of May 5th 2025. This is an estimate only.
Equipment requirements:
The Contracted Resource is directed to work in-person, the Province shall provide the requisite office space, Computer, furniture and office supplies. The Province shall continue to ensure that the Contractor's resources have the necessary access and credentials to the Government of Alberta's system.
Standard Background check required
The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks for the Contingent Resource.
Mandatory Training Courses:
Once contracted the Contingent Resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act and Security awareness training.
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request
The fixed rate quoted must be inclusive of all overhead, office space and equipment, including supplies, administrative burden, mark-up, and all other costs to perform the Services for the duration of the Contract.
Scoring Methodology:
Financial/Pricing: 20%
Resource Qualifications: 20%
Interview Process: 60%
ALL REQUIRED EXPERIENCE SHOULD BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.
EACH JOB/PROJECT SHOULD CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY

Qualification

Assessment

Must Have

Education

Yes/No - Relevant post-secondary education in areas of supply chain, procurement, business or...

Yes

Soft Skills

Yes/No - Clear verbal and written communication skills and the ability to interact professionally...

Yes

Yes/No - Excellent organizational skills and ability to prioritize work. The ability to work on...

Yes

Yes/No - Strong analytical skills with high attention to detail and accuracy.

Yes

Yes/No - The ability to establish and maintain working relationships with team members...

Yes

Yes/No - The ability to make well-founded business decisions in a fast-paced and stressful...

Yes

Yes/No - The ability to organize files, documents, etc.

Yes

Work Experience

Duration - Experience independently performing activities related to developing and releasing...

4

years

Duration - Experience using Microsoft Office Suite tools.

4

years

Duration - Relevant experience in a role similar to this. Experience must be applicable to this...

4

years

Nice to Have

Professional Licenses/Certification

Yes/No - Completion of SCMP or other equivalent courses and associated certificates.

Yes

Work Experience

Duration - Demonstrated experience with negotiating or monitoring ...

3

years

Duration - Experience in the Government of Alberta environment or an environment of...

3

years

Duration - Experience using ERP systems such as SAP

3

years

Duration - Experience with Records Management/Document Management using Sharepoint

3

years

Duration - Experience working with Power BI

3

years

L!-CEIPAL