We are looking for the visionaries, the change-makers, the self-starters who are seeking more from their career. Change begins with the small decisions we make, each day, to support each other and strive to create inspiring incredible educational experiences for all students, no matter where they are or how they learn. This concept connects deeply to the idea that, in choosing a career with Yorkville University and Toronto Film School, you will have the opportunity to push boundaries, flex your creativity and inspire positive change for so many people. It's also a call-back to the transformative power of education itself.

Our core values put the student experience at the center of what we do, reflecting who we are and aspire to be. If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape, and work collaboratively beyond levels, join us.

Who we need

Reporting to the Director, New Program Development, we are looking for a Project Coordinator, New Program Development. As our new Project Coordinator, you will play a critical role in Yorkville's growth strategy, supporting the development and launch of new programs. You will coordinate and manage multiple concurrent launch projects, collaborate with cross-functional teams, support project administration, and contribute to continuous improvement. You will serve as the connective thread between departments, ensuring projects move forward efficiently and are delivered successfully.

This is a full-time hybrid role, working one to two days a week in our downtown Toronto office.

What is in it for you

Impact. You will help bring new programs to life at an institution that supports over 1,000 faculty and staff and impacts 17,000 students across three provinces. You will contribute to process improvement efforts that streamline the launch of new programs and ensure strategic alignment with our academic and business goals.

Exposure. You will gain hands-on experience coordinating multiple projects simultaneously and engaging directly with senior leaders, faculty, and external partners. You will learn and apply proven project management methods as part of a high-performing, business-oriented team with backgrounds in private equity and consulting backgrounds.

Career development. Yorkville University is a progressive, forward-thinking, and innovative education centre. As a private organization, we have the processes and systems in place to operate dynamically and make decisions quickly. You will join an organization that inspires change, nurtures collaboration, supports faculty and students, and champions growth. This is an opportunity to deepen your expertise in project coordination and grow into project management.

As our Project Coordinator, New Program Development, you will:

• Manage project administration. You will maintain project plans, schedules, and documentation. You will work across teams to confirm availability of resources, coordinate meetings, take ownership of agendas, meeting minutes, status reports, and follow-up actions. You will manage project files and ensure everything is clearly documented and accessible to relevant team members. You will assist with budgeting and support the Project Manager in developing reports and presentations for project reviews.
• Track progress. You will track and report key performance indicators (KPIs) and project metrics. You will ensure project deliverables meet quality standards and adhere to requirements, identifying potential risks and issues. You will collaborate with the Project Manager to develop mitigation strategies and contingency plans.
• Implement best practices. You will identify ways to enhance and streamline project workflows. You will support the development and refinement of project management processes and tools. You will ensure project deliverables meet quality standards and adhere to project requirements.
• Champion a collaborative and inclusive culture. You will contribute to a positive team environment and a culture of equity, respect, and transparency.

You have:

• The experience. You have successfully supported or managed complex projects in a fast-paced environment, and you are familiar with different project management methodologies. You are organized, resourceful, and detail-oriented, never losing sight of deliverables and competing deadlines. You have experience coordinating project activities, managing timelines, and solving problems proactively. You take initiative, communicate clearly, and thrive on keeping projects on track. A PMP or CAPM designation is considered an asset.
• The knowledge. You understand the structure of academic institutions and are comfortable working with academic and administrative leaders. You have experience in a regulated industry or a setting where stakeholder engagement and process compliance are essential.
• The technical skills. You are proficient in MS Office and project management tools such as Smartsheet, Asana, Jira, or MS Project. You can quickly learn new technologies.
• The interpersonal skills. You have highly professional written and verbal communication skills, including the ability to build and make presentations. You can build trusting, collaborative relationships and work with a wide range of stakeholders, from students and staff to senior leadership. You are an active listener who can ask intelligent questions, identify gaps, and propose solutions.

Why work at Yorkville University and Toronto Film School?

• An atmosphere that successfully blends an entrepreneurial culture with education. We value innovation and continuously look towards expanding our programming, working with the latest research, tools and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current and be future-forward.
• The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees - and ultimately our students- from mentorship to teaching, from creative outlets to analytical ones.
• A place where all individuals feel welcomed in the academic and workplace environments and can bring their authentic selves to the educational and work spheres. We celebrate the full range of human diversity and we acknowledge that equal access to opportunities and services may require the removal of barriers that equity-seeking communities experience in trying to obtain this access.
• The opportunity to grow with access to free courses, certifications and programs - right up to our Masters' offerings.

Join us

We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we are looking for, express your interest.

What you can expect from our hiring process:

• A virtual interview with a Talent Advisor discussing your interest in the role.
• A virtual interview and assessment with the Director, New Program Development, to share more about your experience, discuss your approach to problem solving, and to learn more about how the role fits within the larger team.

Diversity, equity and inclusion are a critical component of life at Yorkville University and Toronto Film School and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community and other equity-seeking groups.

Yorkville University is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability, please notify Human Resources at 1-877-429-4029.

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