Competition #2025-231-HHSManager, Building Services & Capital Projects (2025-231-HHS)Employment Type:Permanent Full-Time, Non-Bargaining Unit Work Hours:35 hours/week - Monday-FridayWork Setting:Hybrid - Opportunity to work remotely after orientation & training periodSalary:$75-80kApplication Deadline:April 28, 2025 by 11:59 pm
Program Overview
This position is accountable to the Senior Director, Housing Transformation and Operations for portfolio-wide buildings. The Manager of Building Services & Capital Projects is responsible for the oversight of housing projects and acquisitions by WoodGreen. This position is also responsible for the delivery of the Housing Unit & WoodGreen's service locations capital projects and is part of the regular capital planning process(es).
This nature and scope of the position of Manager of Building Services & Capital Projects is to provide leadership in developing preventative maintenance and capital plan development and delivery as well as coaching and provide site and technical support to Housing & Horemelessness and WoodGreen services overall building assets portfolio.
What You Will DoCapital Projects, New Development & Acquisition:

• Participates in the Unit Capital Planning & and oversight to ensure best practice and investment impact in the asset management of WoodGreen's Housing & Non-Housing building portfolio
• Responsible for oversight of project management to ensure timely and cost effective completion of new acquisitions and property management contracts
• Participates in both due diligence inspections and transition of new building acquisitions to WoodGreen Housing and Community services
• Responsible for capital projects work as outlined in the capital plans and as occurs during routine inspections and emergencies.
• Responsible for emergency and unforeseen capital repairs working with Maintenance Manager and Capital Projects Supervisors
• Works with Housing & Units Manager's staff including directly with the Capital Projects Supervisors to ensure an effective and timely Unit-Turn process
• Responsible for repair of major capital systems/items in the buildings and grounds, in accordance with the approved budgets and spending policies.
• Monitors budget expenditures in relevant categories of capital projects, preventative maintenance and health and safety systems.
• Meets regularly with the Business Solutions team to oversee budget and project implementation schedule

Preventative Maintenance & Contract Management:

• Leads the planning and sourcing of vendors to provide best in class preventative maintenance services to WoodGreen's Housing and Non-Housing portfolio.
• Co-Leads procurement with Business Solutions team for capital and preventative maintenance in compliance with WoodGreen's policies and practices
• Responsible for the preparation of annual preventative maintenance work plans
• Performs regular site inspections and supports annual inspections and follow-up work to ensure timely repairs and implementation of appropriate capital solutions
• Ensure the building security and life safety systems are working and that the buildings are secure and safe for tenants and staff.
• Leads the implementation of all capital-related records. Maintains computerized records of work orders, purchase order system and building systems information
• Ensures that all appropriate logs and records are kept, including fire safety logs, elevator inspections, material safety data sheets; snow/de-icing log, valve tags, service records, roof anchor inspection results/drawings and any other records required by legislation.
• Monitors the service delivery of major portfolio-wide contracts including: building services, pest control, cleaning, landscaping and inspection schedules.

Customer Service & Response:

• Works in team, supportive and coaching spirit with frontline maintenance and tenancy management staff to ensure a one-stop and effective and respectful customers service processes and outcomes for clients and service customers.
• Works very closely with the Managers - Housing and Maintenance to develop plans and ensure timely communication and coordination in the delivery of capital projects, building services and contracts
• Responsible for timely responses to requests from internal WoodGreen heads & managers, contractors, and statutory agencies such as TDSB, Public Health, Municipal, provincial and federal government.
• Leads engagement and communication with tenants in aspects of capital plan projects in collaboration with the area/unit Managers, Maintenance Services Manager and Maintenance/Capital Projects Supervisors

Leadership, coaching & Modeling Behaviour:

• Responsible for representing the unit on internal committees as directed by the Director, Senior Director, Vice President and Senior Vice President.
• Participates in regular Managers team meeting
• Participates in a leadership mode in regular staff and unit meetings.
• Performs annual staff performance appraisals for all Capital Team employees
• Ensures proper training for Operations and Building services to meet health and safety regulations in preventative maintenance and capital project work
• Ensures the anti-racism objectives and community development principles of the organisation are achieved within the program.
• Actively demonstrates and promotes the organizational values in the manner in which their work is performed

What You Bring to the Team

• 5 years' experience of general building maintenance and capital projects in a multi-unit residential environment, commercial or institutional.
• 4 years' supervisory experience.
• 3 Years experience in the non-profit sector.
• Experience working with varied client and worker base.
• Strong overall knowledge of building codes, including HVAC and electrical requirements is required.

What Will Set You Apart

• Good Communication skills and excellent organizational skills
• Extensive knowledge and experience technical aspects of the property, support day to day business operations, ensure efficient operation of facilities, mitigate risk, and ensure that facilities meet the needs of clients and staff.
• Broad knowledge of business functions, and project management experience.
• An automobile in good working order and valid driver's license is required.
• Knowledge of computer systems including Word, Excel, internet, email, or other property management and building service information systems.

WoodGreen is an equal opportunity employer. We are committed to providing an inclusive and barrier-free selection process and work environment. If contacted in relation to an employment opportunity, please advise our People & Culture representatives at [email protected] of the accommodation measures required. Information received relating to accommodation will be addressed confidentially.

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