Position Title: Education Coordinator

Reports to: VP, Education, Foray Education

Compensation Package: We believe in recognizing and rewarding the exceptional talent that drives our success.

• Competitive Salary: We offer a highly competitive salary
• Health and Wellbeing Benefits: Enjoy Co-paid Health, and Dental Benefits including a HCSA (Health Care Spending Account), and an Employee Family Assistance Program, along with access to wellness programs, ensuring that you and your family are well cared for.
• Paid Time Off: We offer generous paid time off, including vacation days, and wellness days.
• Professional Development: We are committed to your growth. Take advantage of our professional development programs, including training, certifications, annual learning conference and tuition reimbursement.
• Employee Perks: Enjoy a range of additional perks such as employee discounts, and exclusive company events.
• & much more!

Hours of Work: Monday Friday must be available within the hours of 8:30am - 4:30pm

Location: 445 Hood Road

THE ORGANIZATION

Centres for Early Learning is a leader in early childhood education, dedicated to enriching the lives of children and families for nearly 50 years. Fully licensed by the Ministry of Children and Youth Services and Toronto Childrens Services, our organization operates nine childcare centres serving communities in various high-need areas of Toronto, Ontario. We offer programs for infants to children up to 12 years of age, providing a safe, inclusive, and stimulating environment where learning and development thrive. Our purpose is to inspire smiles by building experiences and shaping communities. Through our collaborative approach, we work closely with families, educators, and communities to deliver high-quality care and education that fosters growth, curiosity, and lifelong learning.

THE ROLE

Foray Education is seeking to hire an Education Coordinator to join our team and support our Child Care Centres. The Education Coordinator plays a critical role in supporting the Education team by managing a variety of administrative and operational tasks to ensure smooth and efficient functioning of all location. This role involves handling responsibilities such as managing contracts, scheduling maintenance, overseeing month end, coordinating reports, and ensuring compliance with childcare regulations.

EDUCATION & QUALIFICATIONS

• Post-secondary degree in Business Administration, Administrative Studies or similar field and/or relevant working experience
• Minimum of 1-2 years of experience in an administrative role, preferably in a childcare or educational organization.
• Possesses basic - intermediate Excel skills, including efficient data entry, formatting, sorting, and basic formula functions, achieving 75% on the Excel test.
• Demonstrates basic - intermediate proficiency across Microsoft Office Suite, including effective organization and email management in Outlook, clear formatting and presentation design in PowerPoint, and solid document editing and layout skills in Word.

DUTIES & RESPONSIBILITIES

Administrative Tasks:

• Supports the education team by consolidating and coordinating information for administrative tasks, managing operations, overseeing contract renewals, and tracking maintenance schedules across all locations to ensure smooth and timely follow-up on essential activities
• Perform other tasks as needed to support the effective operation of each location
• Schedule and coordinate services for the organization, such as maintenance, cleaning, and deliveries.
• Track service provider performance, ensuring they meet quality standards and addressing issues or delays with vendors.
• Assist in preparing documents and reports needed for licensing renewals, audits, or compliance reviews.
• Maintain records of staff certifications, ensuring that all required training and qualifications are up to date.
• Review current procedures and make recommendations for continuous improvement

Record-Keeping & Compliance:

• Handle CSIS submissions, enrollment summary discrepancies, and potential days reports for accurate record-keeping for all center locations.
• Maintain accurate records of employee training and certification, such as ECE Membership Renewals and CRCs.
• Fee collection; ensure the policy is followed and that location have contracts in place for all outstanding accounts as per the policy
• Ensure accurate fee charging, collection, and tracking, including maintaining the Full Fee Registry, collection summaries, and managing outstanding fees, invoices, and write-offs.
• Work with Education team to manage, track, and process subsidies and funding payments to service providers.

Planning & Communication:

• Initiate communications with others internally and externally to obtain information, close the communication loop, and ensure follow-through.
• Read, research, and route correspondence, draft letters and documents.
• Assist with ad hoc duties and special projects as assigned.
• Collaborate with the Education team to gather information and insights.

Reporting & Analytics:

• Assist with generating reports and creating dashboards as needed to support management with key data at-the-ready.
• Conduct data analysis to identify trends, patterns, and insights.
• Collect and analyze data from various sources (internal, external competitors).
• Present findings and recommendations to management or relevant stakeholders.
• Create visualizations, charts, and graphs to effectively communicate information.
• Use technology to streamline reporting and presenting information and analytics.

SKILLS, KNOWLEDGE AND ABILITIES

• Aligns with and consistently works within/toward all core values
• Focuses on key priorities and is able to juggle multiple tasks/projects.
• Pays attention to detail and presentation of work.
• Uses a Level 3 approach, by providing solutions-based feedback and recommendations.
• Ability to work in stressful situations with the ability to respond to changes and fluctuating demands with shifting deadlines.

We are an Equal Opportunity Employer
Centres for Early Learning is an equal opportunity employer and is committed to providing accommodations in accordance with the Accessibility of Ontarians with Disabilities Act. If you require an accommodation throughout the recruitment and selection process, we will work with you to meet your needs. We thank all those applicants who have applied; however, only those selected for an interview will be contacted.