Facilities Assistant

$48,000-60,000

Vancouver BC

ABOUT US

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, and Manufacturing Operations. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs.

THE ROLE

We have partnered with a well-established and reputable Canadian law firm in Vancouver that has been in business for over two decades. With a strong presence in the legal industry, they are looking to expand their administration team by adding a Facilities Assistant to their team.

This is an excellent opportunity for someone seeking a dynamic and challenging role with a collaborative and team-oriented firm. The ideal candidate will have previous experience working in an administrative capacity and enjoys working on site.

Responsibilities:

• Assist with onboarding and setup for new staff, including liaising with building management for maintenance, security access, and parking.
• Act as safety officer and ensure safety protocols and procedures are maintained and updated.
• Organize and coordinate meetings, training, webinars, conferences, and social events, including catering and reception coverage as needed.
• Collaborate with the case management software team to maintain client relationship management functions and generate reports.
• Manage and oversee firm and individual lawyer mailing lists, marketing events, and business development opportunities, including holiday cards, gifts, and referral tokens.
• Work with vendors to design, produce, and budget promotional materials for client gifts and coordinate holiday e-cards.
• Draft, edit, and distribute the internal firm newsletter, as well as manage marketing inventory and e-blast mailing lists.
• Collaborate with external website designers to update and improve website content.
• Perform additional tasks as assigned by the Director of HR & Operations or senior management and ensure adherence to the firms policies and procedures.

Required Experience & Qualifications:

• Experience in marketing and/or administrative support.
• Strong team player with excellent interpersonal and customer service skills.
• Superior verbal and written communication, with impeccable telephone etiquette.
• Proficiency in MS Word, MS Excel, Outlook, Internet, and case management software.
• Excellent organizational skills, attention to detail, and document management abilities.
• Ability to prioritize tasks and meet deadlines in an unstructured environment.
• Independent decision-making with sound business judgment, including the handling of sensitive confidential information.
• Professional demeanor and ability to remain calm under pressure.