One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of world-class health care inspired by our people and communities.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

Reporting to the Director, Clinical Research, the Senior Research Contracts Specialist is a key member of Osler Research Institute for Health Innovation (ORIHI) operations team, independently responsible for the drafting, review, negotiation and execution of a broad range of research-related agreements. Leveraging deep subject matter expertise, the Senior Specialist ensures that research agreements are aligned with institutional, legal, ethical and funding agency requirements while proactively identifying and mitigating risk.

This position is critical in supporting ORIHI's expanding research enterprise and ensuring the timely and effective management of complex contracts related to investigator-initiated and sponsored research, including but not limited to: clinical trial agreements, data transfer agreements, confidentiality agreements, collaboration agreements, grant agreements, service agreements and material transfer agreements. In addition, the Senior Specialist plays a key role in advancing ORIHI's strategic plan by contributing to the development of foundational research policies, supporting the design and implementation of a commercialization strategy and facilitating the establishment and growth of research centres aligned with ORIHI's vision for innovation and impact.

The Senior Research Contracts Specialist acts as a trusted advisor to researchers, leadership and administrative teams, and serves as a key liaison between internal and external stakeholders. The role also contributes to the development of institutional policies, standard operating procedures (SOPs), contract templates and process improvement tools to streamline research operations and ensure compliance.

Accountabilities:

• Independently draft, review, negotiate and manage a broad range of research-related agreements, including clinical trial agreements, data transfer agreements, confidentiality agreements, collaboration agreements, grant agreements, service agreements and material transfer agreements
• Negotiate contractual terms and conditions, including financial arrangements, indemnities, intellectual property rights, publication clauses and data ownership
• Identify legal, financial and operational risks within contracts and recommend mitigation strategies that protect the institution while facilitating research progress
• Provide ongoing administrative oversight of agreements, including status updates, amendments, renewals and compliance follow-up
• Ensure all agreements comply with Osler's institutional policies, ethical standards, applicable legislation and funding agency requirements
• Serve as the first point of contact for research contract-related inquiries and provide expert guidance to internal teams, researchers and stakeholders
• Liaise with key groups, such as the Research Ethics Board, research financial services, research managers, principal investigators and senior management, on contract terms and decision-making
• Liaise with research managers on contract budgets and support budget negotiations as needed
• Execute agreements and ensure proper document storage and retention
• Acquires and maintains up-to-date knowledge of hospital's policies and procedures applicable to industry sponsored clinical research and other academic and professional standards for the conduct and administration of industry-sponsored clinical research
• Support the implementation of ORIHI's strategic plan by contributing to the development of core research policies, commercialization strategies and research centre frameworks
• Develop and refine SOPs, contract templates, decision-making tools and guidance documents to enhance research contract management
• Track contract workflows using appropriate systems; maintain accurate records and ensure timely reporting to internal stakeholders
• Maintains databases in support of the contract team
• Transfers data onto online reporting system and/or spreadsheets
• Compiles and distributes periodic reports and other information, as needed

• At minimum, a law degree or paralegal background with related experience or a Master's degree or recognized equivalent
• Minimum five years practical and related experience with at least three to five years of experience drafting, interpreting and negotiating agreements including clinical trial agreements, data transfer agreements, confidentiality agreements, etc. is preferred
• Familiarity with legislation governing human research and knowledge of Canadian, USA and international guidelines as they apply to clinical trial management (e.g. FDA and Health Canada regulations, good clinical practices, Tri-Council Policy Statement, Personal Health Information Protection Act, etc.)
• Demonstrated ability to set priorities among competing and shifting demands with frequent interruptions
• Must be highly organized and able to work independently to meet tight deadlines without sacrificing accuracy, customer service, collegiality or ethics
• Experience drafting and negotiating research contracts
• Excellent organizational and problem-solving skills
• Able to support closure on a tight schedule and provide timely analysis of results
• Excellent oral, interpersonal and written communication skills
• Excellent attention to detail and proven ability to learn new skills
• Knowledge of medical terminology preferred
• Excellent knowledge of full suite of Microsoft office programs (including Excel, Word, Outlook)
• Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

Hours: Currently days (subject to change in accordance with operational requirements)

Hybrid: Roles that function remotely, but require essential, regular onsite weekly work

Annual Salary:
Minimum: $ 96,681.50
Maximum: $120,841.50

Application deadline: April 14, 2025

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Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [email protected].

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.