At Fotenn, you are joining a fun, progressive, and dynamic team of Planners, Urban Designers, and Landscape Architects. With offices in Ottawa, Kingston, and Toronto, we work throughout the province, and across the country, delivering high-quality and award-winning projects. Our success is founded on a creative and supportive environment that values professional and personal growth. Fotenn supports staff at all levels in defining their career goals and objectives and actively pursues opportunities to help achieve them. We foster a positive office experience, enjoying regular social activities and celebrating personal accomplishments alongside professional ones. To learn more, visit fotenn.com

Currently Fotenn is seeking applications for:

Finance Administrator

Full Time, Permanent

Ottawa, Ontario

As a member of the Finance and Administration Teams, it is the Finance Administrator's role to support Fotenns professional Planners, Designers, and Landscape Architects to help optimize their efficiency, while working to drive organizational effectiveness and maintain the high standards of service excellence Fotenn has earned in the marketplace. We orchestrate smooth and meaningful operations that add value to the relationships we cultivate with our colleagues and clients.

Typical functions include:

Prepare and distribute high volume of monthly invoices (Time & Expense, Percentage Complete, and Fixed Fee billing)

Accounts Payable function (Vendor, Supplier and Sub Consultants)

Coding and entering vendor invoices, noting discrepancies, and following up

Entering employee expense claims

Matching visa statements with supporting documents and entering, following up on discrepancies with the cardholder

Accounts Receivable function, perform customer collection calls

Set up and maintain project budgets and accounting in our Project Management system

Prepare and deliver bank deposits and other banking tasks

Assist the Director, Finance & Administration with Year End financial tasks

File financial documents; reorganize and maintain a proper filing system

Be backup for the other Financial Administrator and Office Administrator during busy times and vacations

Other duties as required

Qualifications include:

Minimum 5 years of full-cycle bookkeeping experience

Experience in working with Project Management and Financial/bookkeeping software (Fotenn uses Ajera software for project management and accounting)

Experience in Professional Services industries considered an asset (Planning, Landscape Architecture, Engineering)

Must have excellent attention to detail, organization, problem-solving and communication skills (both written and oral)

Passion for administration and getting things done efficiently with a high level of accuracy.

Ability to multitask and work in a fast-paced, high-volume environment.

Strong data entry skills

In addition to a competitive salary and bonus structure, Fotenn offers a generous paid time-off package including vacation days, personal days, volunteer days, and paid company-wide closure between December 25 and January 1. We also provide competitive health, medical, dental and vision benefits, health spending account, life insurance, disability benefits, an employee assistance program (EAP), a parental leave top-up program, and opportunities for a compressed work week. Our employees also enjoy a flexible hybrid working model, continual training, mentorship and professional development as well as regular company social events.

Please visit fotenn.bamboohr.com/careers to apply for this position.

Please note that this position is located in Ottawa, Ontario, Canada. Selected candidates must have current legal entitlement to work in Canada.

Telephone inquiries WILL NOT be accepted. We thank all applicants for their interest, however only those chosen to participate in the interview process will be contacted. A written test may be administered as part of the interview process.

Fotenn is committed to an inclusive, barrier-free work environment and encourages applications from all qualified individuals. Workplace accommodations are available should you be contacted regarding this competition. Please advise Human Resources of any accommodation requirements at that time.