Who We Are:

At Journal Technologies, we believe our technology can be a force for good in the world ensuring the proper and efficient functioning of some of the most foundational aspects of society - the courts and justice system.

We create and implement enterprise software that supports the administration of justice, currently in the United States, Canada, and Australia. While our eSeries product suite enables governments and their employees to deliver continued foundational court processes, our R&D focuses on leveraging emerging possibilities with technology to improve access and efficiency.

Headquartered in Los Angeles, Journal Technologies is a long-time, wholly-owned subsidiary of Daily Journal Corporation (NASDAQ: DJCO). We also have a major office in Logan, Utah, a team in Melbourne, Australia, an office in Victoria, Canada and a growing number of remote staff across North America and the world.

Under our next generation of leadership, we're implementing a new vision for the company that prioritizes building an extraordinary workplace with empowered people at the heart of our business. Great people want to collaborate with great people, and we are actively looking for smart, motivated people who care deeply about the work they do.

Executive Assistant/Office Manager:

We are seeking a experienced Executive Assistant to work closely with Journal Technologies senior leadership team. This role combines typical Executive Assistant activities with other Office Management responsibilities. The successful candidate will seamlessly execute a high volume of day-to-day administrative tasks, including organization, communication, and scheduling with minimal guidance or supervision.
Strong professional writing and editing skills will be highly valued, as will a proven ability to understand and work towards desired outcomes (versus being more limited to following prescribed processes).
Though we are generally proponents of remote work (and a remote-based role will be considered for exceptional candidates), we believe there will be many benefits for the individual to be primarily based at our Victoria, BC office.

Key Responsibilities:

Executive Support:

• Coordinate and assist with administrative functions for members of the senior leadership team, particularly the CEO.
• Manage scheduling of meetings and conference call requests, including preparation of meeting agendas and follow-up on action items.
• Handle domestic and international travel arrangements with attention to detail and cost considerations.
• Provide support for expense reports, ensuring accuracy and timely submission.

Board and Leadership Meeting Management:

• Support board meetings through minute-taking, follow-up on key deliverables, and rolling up action items.
• Prepare materials, presentations, and other necessary documents for leadership and board meetings.

Office Management:

• Oversee daily operations of our new Victoria office, including managing supplies, space organization, vendor relations, and facility coordination.
• Review, assess, and handle routine inquiries to maintain smooth office workflows.
• Manage office budgets, ensuring cost efficiency and timely payments to vendors.
• Coordinate office maintenance, security, and equipment needs.
• Plan and oversee internal office events, such as team gatherings, celebrations, and employee engagement activities.

Operational Efficiency:

• Identify opportunities to improve the efficiency of administrative procedures and take a proactive role in implementing enhancements.
• Help ensure smooth-running business operations by anticipating needs, addressing issues promptly, and maintaining organized systems.
• Serve as a central point of contact for office and executive support, providing solutions to challenges as they arise.

Qualifications/Capabilities:

• 4+ years of executive-level administrative support experience, ideally in the technology sector.
• Highly organized and with outstanding attention to detail; a proven ability to keep the urgent and important in check.
• Excellent communication and interpersonal skills; working well with all levels of internal management and staff to get things done and help hold people accountable. A sense of humor, and understanding people and their overarching motivations will be assets.
• Superb writing and editing skills to create high-quality, professional written communications.
• Proven ability to work with minimal guidance to figure out approaches to solve problems and achieve outcomes.
• Comfort with technology tools such as Microsoft Office, Teams and Slack; and a willingness to find, evaluate and implement new productivity software.
• Capability to implement and abide by Knowledge Management standards and methodologies.

The above statements describe the general nature and level of work being performed in this job function. They are not intended to be an exhaustive list of all duties; additional responsibilities may be assigned.

Reports to: Director of People Operations

Location: Victoria, BC -In office multiple times a week.

Why Journal Technologies?

Visit www.journaltech.com/careers for more information, but highlights include:

• Competitive compensation based on skills, experience, and years of service.
• Quality medical, dental and vision coverage.
• Competitive paid time off as well as paid holiday time.
• GRRSP (CDN) program.
• Annual professional development funds - $1,500 USD annual per employee.
• Book subscriptions with an extensive library in each office for personal and professional growth.
• Flexible working hours which you can coordinate with your supervisor.
• Personal meetings with direct managers approximately every four to six weeks to discuss career growth and advancement opportunities as well as other issues important to the employees.
• We provide technology that matters in the world, and we're a stable employer comprised of quality people, with a commitment to investing in our people.

Equal Opportunity/Affirmative Action Employer: Employment at Journal Technologies is based solely upon the qualifications of the individual applicant, regardless of race (including traits historically associated with race, such as hair texture and protective hairstyles), ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state and local laws. This policy applies to all personnel actions and decisions, including recruiting, hiring, discipline, training, transfers, compensation, benefits, promotions and terminations, leaves of absence, benefits, and other terms and conditions of employment.