Valard Construction LP is Canada's premier powerline contractor, serving clients in both public & private sectors. We offer construction services in overhead and underground transmission and distribution systems, substations, fibre optics, as well as substation and transmission foundations.

The Pre-Construction Coordinator plays a critical role in the early stages of project development, supporting all aspects of the pre-construction phase, including opportunity tracking, estimate preparation, and coordination with various stakeholders. This position requires a high level of organization, attention to detail, and strong communication skills to ensure the successful transition from project opportunities to formal construction phases.

Roles & Responsibilities:

Opportunity Management:

· Participate in all opportunity-related communications and emails.

· Complete and distribute Opportunity Summaries for new opportunities received.

· Collaborate with the Estimating Manager to assign the appropriate Estimator for each project.

· Confirm the "Go/No Go" status of estimates and assign Estimators accordingly.

· Update the RFP Tracker (Estimating Overview) with new opportunities and relevant details.

· Review daily opportunity emails from the Tenders Group and complete Opportunity Summaries.

· Attend pre-bid and upcoming meetings with clients to discuss potential projects.

· Track and monitor all upcoming opportunities.

Estimate Coordination:

· Manage Expression of Interest (EOI) type estimate opportunities (non-pricing).

· Stay involved in all estimate communications from Tenders, Contracts/Legal, or internal business units.

· Update and maintain the Estimate section within the RFP Tracker.

· Develop and complete RFP Project Plans (Estimate Planner) for each estimate.

· Schedule and coordinate IR Review Meetings with the Senior Director of IR.

· Book internal and executive review meetings prior to submission deadlines.

· Arrange legal review meetings with Contracts/Legal, the Estimating Manager, and the assigned Estimator.

· Lead weekly Estimate Review Meetings to track progress and address issues.

· Ensure the completion of Fleet requests.

· Collaborate with the Manager of Technical Services/Procurement team to ensure procurement of three bids and one buy.

· Review and update review documents and written deliverables templates, including Review Documents, DoRs, UoW, Execution Plans, and Assumptions.

· Oversee the completion and review of all estimate deliverables.

· Work with the Director of Construction on the submission of UoW, Execution Plans, and Assumptions.

· Confirm the completion of Estimate Overviews.

· Tracking of clairifications, coordinating with the estimator on the project, scheduling reviews of clarification logs with Management.

Post-Bid Coordination:

· Participate in all post-bid communications and presentations.

· Review and address post-bid clarifications with the Estimator.

· Schedule and coordinate post-bid clarification meetings with the leadership team, as needed.

· Respond to clients with post-bid clarifications in a timely and accurate manner.

· Ensure all post-bid clarifications are managed properly.

Post-Award Coordination:

· Facilitate estimate handover meetings with the Estimator, Estimating Manager, Project Manager, Construction Manager, and Director of Construction.

· Act as the liaison between the Project Management Team and the Estimating Team during the post-award and execution phases.

· Facilitate all actions post award with Estimating and execution teams

Project Closeout:

· Participate in project closeout meetings with the Estimator, Estimating Manager, Project Manager, Construction Manager, and Director of Construction.

Miscellaneous:

· Assist with various pipeline activities and reporting as necessary.

· Facilitator for all Estimating and Management interaction's

· Facilitator between estimating and Construction team post award and into execution

Requirements

Knowledge & Skills:

• A degree in Construction Management, Civil Engineering, Architecture, or a related field is highly preferred.
• Courses in Project Management, Business Administration, or other relevant areas can be beneficial
• 3 -5 years of experience
• Hands-on experience in construction, pre-construction, or project management roles.
• Experience in coordinating large-scale projects, including managing timelines, budgets, and resources.
• Proficiency in project management software (e.g., MS Project, Primavera P6) and estimating tools (e.g., Bluebeam, Procore, PlanSwift).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and projects simultaneously.
• Experience in pre-construction or construction coordination is preferred
• Proficiency with relevant software and tools, including project management and tracking systems.

Benefits

Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted.