About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic,volunteerandprofessional leadership, were changing lives.

As one of North Americas leading Jewish non-profits, UJA Federation of Greater Toronto works topreserve and strengthenthe quality of Jewish life in Greater Toronto, Canada, Israel and around the world.UJA advances this mission through fundraising, programs, and research focused on our strategic pillars: fighting poverty and improving well-being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.

About the Opportunity

The Manager, Real Estate Facilities & Operations plays a pivotal role in ensuring the smooth functioning and strategic alignment of UJAs real estate portfolio. Reporting to the Vice President, Real Estate & Facilities, this role focuses on maintaining safe, secure, and high-quality facilities while driving operational excellence and supporting long-term organizational goals. The position involves overseeing property maintenance, managing renovation and construction projects, coordinating with tenants, and ensuring compliance with budgets and timelines. As a key contributor to UJAs mission, the Manager will work closely with internal teams and external partners to uphold the organizations standards and deliver exceptional results.

Responsibilities include, but are not limited to:

Oversee the maintenance and operations of specific UJA-owned properties, ensuring safety, security, and functionality.

Coordinate with third-party facilities management teams to implement asset management strategies.

Conduct regular site inspections, ensuring compliance with safety and quality standards.

With the third-party Project Manager, assist with renovation and reorganization projects, including budgeting, schedules, and workflows.

Supervise external suppliers to maintain quality control and adherence to timelines.

Process invoices, monitor budgets, and prepare financial documentation for capital projects.

Act as a contact for tenant coordination and ensure a seamless communication process.

Manage communication needs for lay committees.

Maintain detailed project documentation, including electronic and paper files.

Prepare professional reports and presentations for internal and external stakeholders.

Support the acquisition of furnishings and equipment for facilities.

Qualifications:

Minimum of 5 years experience in real estate, facilities management, or real estate operations.

Post-secondary education in a related technical field, or equivalent work experience.

In-depth knowledge of design and construction processes, including municipal and trade structures.

Proven track record in managing large-scale renovation or construction projects.

A driver's license and access to a car are required.

* This is a full-time permanent position. Union Level 5. At UJA we support a flexible work schedule and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time off policy, UJAs offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).

Commitment to Inclusion and Accessibility:

UJA Federation is proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities.

We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.