The vast majority of business leaders struggle to make important decisions with certainty. At Assemble, we help enterprise leaders cut through the noise with trusted peer insights that bridge the gap between data overload and decision-making clarity.

Our unique approach leverages peer intelligence – a one-of-a-kind advantage created by convening the right people around the right questions – enabling leaders from top global companies to engage in meaningful discussions and gain actionable insights across diverse industries. From finance to manufacturing, Assemble empowers leaders to make confident, strategic decisions that accelerate progress and innovation.

Learn more about our brands:

Executive Platforms (executiveplatforms.com) hosts summits that provide senior executives with a unique space to explore new ideas, innovations, and inspirations, fostering personal and professional growth.

Board.org (board.org) offers unbiased peer insights from a trusted community – led by expert advisors – that help leaders and their teams at big companies quickly make informed strategic decisions

Based in the heart of Downtown Toronto, Executive Platforms boasts a comfortable and friendly hybrid working environment with an experienced and energetic operation team. We work hard to achieve our goals, and we make a point of having a good time while we are doing it.

Responsibilities of the Events Administrator

• Act as the primary point of contact for delegates, facilitating their event participation through consistent communication, including assistance with bios, event agenda details, hotel reservations, flight arrangements, and other logistical requirements.
• Provide support in scheduling one-on-one meetings for attendees.
• Distribute event calendar invitations to all participants.
• Ensure the event website is updated with new registrations and logos as they are received.
• Manage and maintain planning software to ensure seamless event execution.
• Assist in the creation of onsite materials such as event badges, show guides, and signage.
• Conduct research and manage the booking of event entertainment and onsite activities within the allocated budget.
• Coordinate travel and accommodation arrangements for speakers and staff members.
• Oversee event inventory and manage reorders as necessary.
• Seek feedback, guidance, and clarification from senior team members to ensure the highest quality of work.
• Stay informed about industry trends, market activities, and the competitive landscape to enhance event planning.
• Foster and maintain strong relationships with clients to ensure their needs are met.
• Collaborate effectively with other departments to contribute to the overall success of the event.

Qualifications of the Events Administrator

• A background in Special Events Planning, Hotel Management, Food & Beverage Management, Hospitality, Tourism & Leisure, or a related field is preferred.
• Strong multi-tasking abilities with exceptional organizational skills, customer relations experience, and a positive demeanor.
• Excellent written and verbal communication skills.
• A solid understanding of general business principles and familiarity with Fortune 1000 companies.
• A team-oriented mindset with the ability to manage tight deadlines effectively.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Familiarity with Adobe Creative Suite, particularly InDesign and Photoshop, is a plus.
• The candidate must be adaptable and willing to dedicate additional hours as necessary, particularly in the three weeks leading up to the event.
• A valid passport and any other necessary travel documents for entry into the United States are required.
• The role will involve manual labor onsite, including tasks such as setting up signage, transporting event materials, moving tables and chairs, and extended hours with significant walking during the event days.

Things to Discuss Further During the Interview

• This position will offer the opportunity for occasional travel to our events
• Our company offers above the normal starting vacation and observes US holidays + Canadian holidays
• We work on a hybrid model with some days in the office and some days at home

Excited about this role, but don't meet 100% of the expected qualifications listed above? We'd still love for you to apply!

The Company is committed to building a diverse and inclusive workforce where unique experiences are valued and everyone has the opportunity to contribute. Research has continuously shown that women and people of color are less likely to apply to jobs unless they meet all of the listed qualifications. We want to help overcome this trend and seek to make space for unique and relevant skills and attributes. So, when applying to the Company, rest assured that your application is reviewed by a living, breathing human being and evaluated based on key competencies needed for success in the position. Our Recruiting team maintains awareness of all open roles which means your application may be assessed against multiple positions and we will reach out to gauge your interest in other opportunities as appropriate. Questions or concerns? Contact our HR Team, we'd be happy to connect!

As part of our commitment to creating an accessible and inclusive hiring process, we strive to provide reasonable accommodations for persons with medical conditions or disabilities that will enable their access to the hiring process. If you need an accommodation, please let us know the nature of your request.