The Coordinator, Vendor Administration will act as a key partner to Blue Jays Business Operations and play an important role in the newly created Vendor Administration function. The mandate of the Vendor Administration function is to drive administrative efficiencies across the organization through centralization of process.

Responsibilities:

This role will be responsible for vendor life cycle management, internal vendor administration process development, and policy education.

Vendor Life Cycle Management

• Supporting business partners throughout Request for Proposal/RFP processes; this includes partnering with the
• Accounts Payable & Procurement functions at Rogers Communications Inc. (Blue Jays parent company).
• Submitting/obtaining approval on new vendor requests in Ivalua and maintaining existing vendors (e.g. re-activation of inactive vendors).
• Establishing, managing, and receiving against Purchase Orders in Oracle for both Operating and Capital expenditures
• Processing Purchase Order & Direct Invoices in Sensaas.
• Matching inventory invoices against Yellowdog Point of Sale (POS) system.
• Responding to all internal (from Business Operations) and external (from vendors) in-bound questions on vendor setup/payment status.
  

Internal Vendor Administration Process Development

• Develop and maintain internal processes to ensure the required vendor administration information is properly communicated from Business Operations to Vendor Administration.
• This could include partnering with the Blue Jays Technology group to automate these processes (e.g. through Microsoft Teams).
• Educate Business Operations on process to ensure adherence and efficiency.

Policy Education

• Have in-depth knowledge of company Accounts Payable & Purchasing policies.
• Develop formal training materials to ensure business has knowledge of these policies.
• Become the go-to resource for business partners seeking advice on Accounts Payable & Purchasing policy.

Qualifications:

• Post-secondary education
• 2+ years of administration or work experience
• Knowledge of and passion for baseball an asset
• Experience with enterprise business systems in an Accounts Payable/Procurement setting an asset
• Proficiency in Oracle Finance Systems an asset
• Ability to manage/prioritize varying levels of inbound requests (in terms of urgency and importance)
• Exceptional communication and interpersonal skills, and ability to work cross-functionally
• Strong organization skills

What We Offer

• Commitment to our team - we want you to succeed!
• Ongoing, hands-on training to help you enhance your skills.
• Excellent employee discount to use towards Blue Jays gear.
• A unique employment experience working for the only MLB team in Canada.

Blue Jays has a strong commitment to diversity, accessibility, and inclusion. Everyone who applies for a job will be considered. We encourage individuals from underrepresented groups to apply and join us in shaping the future of our club. Together, we will build a team that reflects the richness of the game and the communities that we represent.

Throughout the recruitment process, we are dedicated to working with candidates who have accessibility needs to ensure they have the necessary support to perform at their best. Questions regarding accessibility throughout the recruitment process can be directed to [email protected].