Position Summary

Seabird Island is committed to fostering a positive workplace environment and ensuring the well-being and development of its employees. We are dedicated to creating a culturally safe and inclusive environment that respects and values First Nations knowledge, traditions, and ways of being. We are seeking an HR Administrator to join our team, working collaboratively to enhance the delivery of human resources services and support to employees and leadership.

Under the direction of the Human Resources Manager, the HR Administrator serves as a point of contact for employees on HR-related matters, providing administrative and operational support to the Human Resources team. This role involves managing correspondence, maintaining and updating internal databases, tracking employee leaves, performance reviews, coordinating training, as well as supporting recruitment efforts and managing Criminal Record Checks. The HR Administrator also assists with planning employee events, monitoring compliance with policies, and preparing monthly statistical reports.

This is a Term Contract Position with an end date of August 31st, 2026.

Work that matters

Sq'wqel (Seabird Island Band) is located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver. We are dedicated to fostering a vibrant and resilient community. Our work spans a diverse range of services including housing, education, health, wellness, early childhood development, community infrastructure, and cultural vitalization. By joining our team, you will be part of an organization that values First Nations knowledge, promotes self-advocacy, and strives to create a holistic and culturally safe environment for all community members.

Become a part of our team and help us continue making meaningful impacts every day.

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Benefits and perks

• Extended health and dental benefits,
• Accrued vacation and sick time,
• Pension plan with matching employer contributions,
• Access to internal training programs, professional development, and skill enhancement
• Collaboration with an interdisciplinary team
• Equitable hourly rates
• Casual dress code
  

What you'll do

Employee Relations

• Serve as the first point of contact for employees on HR-related matters, addressing inquiries with professionalism and confidentiality.
  
• Provide guidance and support to employees on HR policies, procedures, and resources, ensuring clear communication and positive experience.
  
• Offer comprehensive administrative support to the Human Resources team by responding to emails, calls, and correspondence on behalf of HR.
  
• Prepare and manage confidential reports, documents, and communications with accuracy anddiscretion.
  
• Manage Criminal Record Check processes to ensure employee records are complete and compliant.
  
• Support case management processes, collaborating with team members to address sensitive employee matters.
  
• Organize and maintain internal databases and spreadsheets related to employee relations, ensuringdata is up to date and accessible.

Employee Records, Tracking and Reporting

• Maintain accurate records of employee leaves, including sick leave, medical leave, and maternityleave, ensuring compliance with policies.
  
• Monitor annual performance appraisal completions, generate reports on progress, and supportemployees and managers throughout the process.
  
• Compile and submit detailed monthly reports for the HR Manager, including statistical data.
  
• Keep knowledge of current HR trends, legislative changes, and emerging best practices to ensurecompliance and innovation.

Planning Meetings and Training

• Manage calendars, schedule meetings, and coordinate activities for the HR team and relatedstakeholders.
  
• Take minutes during meetings, track action items, and follow up to ensure timely completion.
  
• Assist in administering training and development programs, track completion rates, and providesupport to employees seeking growth opportunities.
  
• Maintain a proactive approach to identifying training needs and helping implement solutions.
  
• Assist in planning and hosting employee-focused events, including celebrations, team-buildingactivities, and recognition programs.
  
• Build positive, professional relationships with employees, managers, and external stakeholders,fostering a culture of collaboration and trust.

Other Duties

• Additional responsibilities as needed to support the community and uphold our shared values.
  
• Provide support to Payroll by ensuring employee information is accurate and submitted in a timelymanner.
  
• Order office supplies and assist with accounting functions to support the efficient operation of the HR Department.
  
• Assist with recruitment tasks, including scheduling interviews, conducting reference checks, and corresponding with candidates.
  
• Build positive, professional relationships with employees, managers, and external stakeholders, fostering a culture of collaboration and trust.
  
• Demonstrate Seabird Island Bands values through respectful and culturally informed interactions withall individuals.

What you bring

Qualifications

• Formal education or training in Human Resources or a related field. Other forms of post-secondaryeducation and training, including teachings from Elders and Knowledge Keepers, will be considered.
• At least 2 years of relevant experience working within First Nations communities, focusing on Human Resources is preferred.
  
• Experience presenting information in forms, tables, spreadsheets, and report writing.
• An excellent learner with the ability to work in teams.
• Flexibility and willingness to always learn.
  
• Excellent organizational skills, with an ability to prioritize timelines and important projects.
  
• Strong phone, email and in-person communication and customer service skills.
  
• Excellent communication and relationship-building skills

Preferred:

• First Nations candidates are strongly encouraged to apply.
• Lived experience as a member of a First Nations community.
• Knowledge and understanding of Seabird Islands culture, traditions, teachings, community dynamics.
• Ability to respond quickly and professionally to community or colleague needs and inquiries.
• Excellent writing, editing, and verbal communication skills.
• Experience with HRIS and ATS software preferred.
  
• Experience in Citation Canada or Bamboo HR is preferred.

Cultural Competency:

• Deep understanding of First Nations cultures, traditions, and contemporary issues.
• Experience working within Indigenous communities and applying culturally safe practices.
• Understanding of intergenerational trauma and its impacts on Indigenous peoples and communities.

Working / Special Conditions

• Initial and ongoing employment is subject to submission of a clear Criminal Record ReviewProgram Check to ensure the safety and trust of the communities we serve. This check will beconducted every five years.
  
• Initial and ongoing commitment to the values and guidelines of Sq'wqel (Seabird Island Band),including our policies, procedures, standards of practice, and laws, is essential. Thiscommitment supports our collective work, the community, and the responsibilities of this role.
  
• Must possess a valid class 5 driver's license and have access to safe and reliable transportation,insured for community-based use, to effectively engage and support projects, work, andinitiatives.

Reports to: Human Resources Manager

How to apply

Have a question about this position before you apply? Email [email protected].

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience, particularly in relation human resources. Please include references that can speak to your experience and skills.

Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with Seabird Island Human Resources Policy Manual, protecting the integrity and confidentiality of information gathered during the evaluation.

Pre-Employment Screening

Seabird Island is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We are committed to fostering diversity, equity, and inclusion. We recognize and value the unique perspectives, experiences, and contributions that Indigenous people bring to our team. We actively encourage applications from Indigenous people. Pursuant to S. 41 of the BC Human Rights Code, preference may be given to applicants of First Nations, Mtis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.

We thank you for your interest. Only those selected for an interview will be contacted.