Are you highly organized, detail-oriented, and eager to support a dynamic team of technical professionals? SBM is looking for a full-time Civil Engineering Administrative Assistant in our London office to keep our team running efficiently! If you thrive in a fast-paced environment and enjoy bringing structure to complex projects, this role is for you.
Company Summary:
Join the dynamic team at SBM, a leading multi-disciplinary engineering firm renowned for its innovative and collaborative approach to building solutions. With a vibrant culture that fosters personal growth and forward-thinking, we're on the lookout for passionate professionals to expand our team.
At SBM, our core values of drive, humility, and balance shape everything we do. We believe in ambitious goals, learning from one another while maintaining a healthy work-life harmony.
Located in London and Kitchener, SBM serves a diverse range of private and public sector clients across Southwestern Ontario. We offer a wide range of services including Geomatics, Planning, Ecology, Civil, Structural, Mechanical, and Electrical engineering. Our team of over 130 dedicated experts—including engineers, trainees, technologists, planners, and support staff—thrives in an energetic environment where creativity and collaboration are at the forefront.
If you're eager to grow and make an impact, SBM is the place for you!
Key Responsibilities:

• Document & Report Preparation – Assist with proposals, meeting minutes, letters, reports, and other critical documentation.
• Project Coordination – Help track incoming and outgoing project documents, schedule site visits, and coordinate responses.
• Communication & Support – Assist with executive announcements, division-specific onboarding, and internal communications.
• Resource Management – Maintain and update engineering standards, codes, and internal libraries.
• Travel & Event Planning – Book travel and accommodations, coordinate team events, and assist with promotional materials.
• Invoicing & Project Setup – Support project setup, invoicing, and background information collection for seamless execution.
• Additional Administrative Support – Provide assistance with any other tasks that help keep the team on track and successful.
  

Skills / Qualifications:

• Diploma in Office Administration, Administrative Assistant, or equivalent experience preferred.
• 1 to 3 years in an administrative or similar role (Engineering or construction industry experience is a strong asset).
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams, with a strong aptitude for computer literacy required.
• Organized and detail-oriented with an ability to multitask, manage priorities, and maintain accuracy under deadlines.
• Strong Communication Skills, excellent written and verbal communication, including proof-reading and editing.
• Ability to handle confidential information with integrity.
• Self-Motivated, adaptable, proactive, and able to work independently with minimal supervision.
• Ontario Class "G" license and access to reliable transportation for occasional travel within London and surrounding areas.

What We Offer:
This is a full-time, in-office position. At SBM, we prioritize a positive work culture, believing that strong relationships with our employees lead to exceptional customer service and outstanding results for our clients.
Enjoy a balanced 40-hour workweek of 8am-5pm Monday-Thursday and an early finish at 2:30pm on Fridays. Join us in an environment where collaboration, support, and personal growth are at the heart of everything we do.
Employees Also Enjoy:

• Competitive Salary Based on Experience
• Performance Bonuses
• Annual Incremental Vacation Increases
• Health Benefits Plan
• RRSP Matching (4%) Program
• Paid Overtime
• Paid Sick Days
• Flex Time
• Professional Development Budget
• Engaging work environment
• Opportunity to build great relationships
• Career Growth and Development
• Regular Social and Team Buildings Events
• Passionate and enthusiastic team that encourages growth

To Apply:
All qualified applicants should apply through our online application system.
References are to be made available upon our request.
SBM is an equal opportunity employer. All suitably qualified applicants will receive consideration for employment in accordance with relevant governing laws. We thank all applicants but only those selected for an interview will be contacted. Throughout the selection process, accommodations for applicants with disabilities are available upon request. If required, please notify SBM.
SBM utilizes a third-party recruitment software to source, screen, and track applicants that may be subject to AI use. Outside of this, SBM does not actively use AI to screen, select, or hire candidates.
Posting Date: March 12, 2025
Posting Close: March 28, 2025

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