At Canada West Land (CWL), we believe in a collaborative, team-oriented approach to land management and community engagement. Are you passionate about making a difference in this field? Join CWL, a leader in providing innovative and reliable land solutions across Western Canada. With over 45 years of industry experience, we are dedicated to fostering authentic relationships and delivering exceptional results. We prioritize outstanding client service and the power of teamwork. Be part of a team that values growth, collaboration, and making a lasting impact.

About Us:
Canada West Land is an experienced, culture-driven land broker providing quality solutions. Building meaningful relationships is at the forefront of our organization, and we demonstrate this through our actions. We strive to encourage, develop, and support our people so that they can grow and succeed, both as individuals and teammates. Our decades of success wouldnt be possible without our teammates, who are our biggest asset.

Position Summary

The Project Administrator oversees key project components, including managing priorities with leadership, maintaining accurate Records of Consultation, auditing and preparing payment packages, and ensuring attention to detail across all requirements for high-quality client output. This role demands adaptability as priorities and deadlines may shift.

Accountabilities

As a key member of the Canada West Land team this position will be responsible for a variety of tasks that are essential to our operations. Accountabilities will include:

Documenting Meeting Proceedings

• Attend project meetings, meticulously document discussions, and distribute comprehensive meeting minutes to all relevant stakeholders. Ensure follow-up on action items.

Managing Project Priorities

• Develop and maintain a detailed project priority list, ensuring tasks are systematically organized and deadlines are consistently met. Regularly update the list to reflect project progress and any changes.

Auditing Project Communication

• Conduct thorough audits of consultation logs to ensure accuracy and completeness. Identify and report any discrepancies to the Project Manager for resolution.

Auditing Financial Requests

• Perform detailed audits of trust account requests to verify compliance with project guidelines and financial regulations. Promptly address any identified issues.

Preparing Payment Packages

• Update in-house database with payment details and prepare payment packages with executed cheques and backup documentation to be sent to the field for Land Agents to present to stakeholders.

Providing Comprehensive Support

• Offer extensive support to the Project Manager and project team, including administrative tasks, resource coordination, and proactive problem-solving.

Other projects and responsibilities as assigned.

Experience and Qualifications

We welcome candidates with a blend of relevant experience and/or education. The ideal candidate will demonstrate:

• Previous experience in an office environment (an asset)
• Excellent communication and conflict resolution Skills
• Strong problem-solving and time management abilities
• Customer/Client focus
• Commitment to continuous learning and adaptability
• Exceptional organizational skills and high attention to detail
• Ability to maintain high level of confidentiality

Why Canada West Land?

If you are looking to join a company that values its people and fosters a culture of growth and support, Canada West Land is the place for you.

Our Values:Reliable. Authentic. Accountable. Adaptable. Team.

We are an experienced, culture-driven land broker providing quality solutions. Building meaningful relationships is at the forefront of our organization, and we demonstrate this through our actions. We strive to encourage, develop, and support our people so they can grow and succeed, both as individuals and teammates.

What We Offer

In addition to working with the best team around, CWL also offers a range of benefits, including:

• RRSP matching
• Competitive salary and benefits package
• Opportunities for continuous learning and career growth
• Comprehensive health, dental, and Health/Wellness spending accounts
• A collaborative and inclusive workplace culture

Join Our Team

If the above resonates with you and you are passionate about being part of a dynamic team, we encourage you to submit your resume. We appreciate all applications in advance; however, only those selected for an interview will be contacted.