Position Summary:
We are seeking a detail-oriented and organized Logistics/Office Coordinator to provide comprehensive administrative and logistical support to the Plant Manager and Logistics Manager. This role will handle a variety of clerical tasks, coordinate shipping and logistics activities, and maintain accurate records for production, inventory, and safety. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills and a proactive approach to problem-solving.

Duties and Responsibilities:

• Answer and direct phone calls to the appropriate departments or individuals.
• Maintain and organize customer, employee, and production files, as well as safety documentation.
• Ensure employee forms are up-to-date and easily accessible.
• Monitor and maintain office supply levels to support smooth daily operations.
• Update and manage the shipping calendar, scheduling outbound loads for multiple locations and 3rd-party suppliers.
• Review orders and fulfillment details to ensure accuracy and completeness.
• Prepare shipping documents in compliance with company standards.
• Complete and send customer invoices in a timely and efficient manner.
• Issue carrier purchase orders and ensure proper documentation.
• Maintain and update tracking sheets for production and inventory.
• Monitor and ensure adequate supplies of production and safety forms.
• Record raw inventory receipts in Great Plains.
• Enter daily production data accurately into Great Plains to ensure real-time visibility.

Experience Requirements:

• Minimum 2 years of experience in administrative, office coordination, or logistics roles.
• Experience with inventory tracking and shipping documentation preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with ERP systems such as Great Plains is highly desirable.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to organize workload and determine priority of tasks to be completed; ability to handle multiple projects simultaneously
• Ability to meet deadlines in a fast-paced quickly changing environment
• Strong attention to detail
• Demonstrated ability to recognize opportunities for process improvement

Language Skills:

• Ability to read, write, and speak English

Physical Demands: physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear.
• While performing the duties of this job, the employee is regularly required to use hands to handle and feel; reach with hands and arms.
• The employee is frequently required to stand, walk, stoop, kneel, and crouch.
• Possess the ability to fulfill office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time, performing computer entry, participating in filing activity, and lifting and carrying office supplies (paper reams, mail, etc.).
• The employee is regularly required to perform fine hand manipulation (keyboarding).
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• May require more than 40 hours per week to perform the essential duties of the position.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position works in a warehouse and office environments.
• This position may work near airborne particles.
• The noise level is usually moderate to loud.