February 26, 2025

GROVES MEMORIAL COMMUNITY HOSPITAL

POSTING #2025-28

HEALTH INFORMATION CLERK

(TEMPORARY PART TIME)

A temporary part time Health Information Clerk position is available at the Groves Memorial Community Hospital within our Health Information Department.

This position is unionized with UNIFOR, Local 1106.

RESPONSIBILITIES

• Responsible for quantitative analysis of records
• Quality assurance activity related to registration data
• Submission of daily bed census to MOHLTC, and manage all data quality issues
• Managing the collection of endoscopy data for CCO reporting

• Assist with medical release of information as needed
• Prepare charts for audits
• Retention and destruction of records as per the hospital policy
• Responsible for reviewing and correcting the pended transcription reports
• Maintain the patient health record including chart creation, chart location, organizing of patient information, expedite record completion
• Maintenance master patient index
• Scanning & Filing patient information
• Office reception including phone respond to requests or direct as appropriate.
• General office duties include ordering supplies, sorting and distribution of mail/faxes, maintaining photocopier
• Chart pulling assignments including for patient care areas, audit etc.
• Chart archiving activities including purging active chart areas, relocation charts inactive storage and preparing charts for destruction
• Meet or exceed departmental workload and data quality standards
• Participate in quality improvement activities
• Hold patient information confidential
• Performs all other duties, as required, assigned by manager

QUALIFICATIONS

• Secondary School Diploma required
• Graduate Medical Office Program preferred
• Health Records Department/Medical office experience preferred
• Experience Health Information Systems (Meditech)
• Medical Terminology Certificate required
• Good working knowledge of MS Office (especially Word and Excel) and experience with other software applications, particularly hospital information systems
• Experience organizing patient health information with high degree of accuracy
• Compliance with Privacy Legislation and Hospital Confidentiality requirements.
• Excellent verbal and written communication skills
• Ability to deal effectively with the public, physicians and other healthcare professionals, in a polite, pleasant and professional manner
• Ability to work at a fast pace, independently and maintain strong organizational skills and ability to prioritize to meet deadlines
  
• Demonstrated leadership skills and ability to work collaboratively
• Satisfactory performance and attendance required
• Satisfactory Reference Checks required prior to start date
• Must provide a Police Vulnerable Sector Check
• Must complete a Pre-Employment Health Assessment prior to being hired
  

HOURS:

• Day shifts, Monday to Friday
• As per departmental schedule

SALARY:

• $24.57 - $26.25 per hour

Interested applicantsplease submit your cover letter and resume on BambooHR at the following link:https://whca.bamboohr.com/jobs/

INTERNAL applicants please apply with your work email address.

EXTERNALapplicantsare considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

Groves Memorial Community Hospital strives to create a respectful, accessible and inclusive work environment. Upon individual request, the hospital will endeavour to remove any barrier to the hiring process to accommodate those candidates with disabilities.

Groves Memorial Community Hospital is committed to providing and fostering a safe, healthy and respectful workplace for all employees, free from violence and harassment.

Originally Posted: February 14, 2025